Build a Business. Don't Just Work in One. This isn't your typical administrative position. We're looking for an Operations & Executive Assistant who wants to become the right hand to a growing luxury real estate business. You'll help create systems, improve processes, implement new technology, and keep the business moving forward while working directly alongside the Team Leader. If you're someone who naturally notices inefficiencies, loves bringing order to chaos, and gets excited about improving how a business operates, you'll thrive here. We're not looking for someone to simply complete tasks. We're looking for someone who takes ownership. Who You Are You love solving problems before they become problems. You don't wait to be told what to do—you identify opportunities, make recommendations, and execute. You're incredibly organized without getting lost in unnecessary details. You enjoy building systems, documenting processes, and finding better ways to get things done. You're just as comfortable communicating with clients as you are spending an afternoon building a new workflow or researching AI tools that make the business more efficient. Most importantly, you care about doing excellent work and helping build something meaningful. What You'll Do As our partner in business operations, you'll own the day-to-day operations that keep our business organized, efficient, and growing. As we grow, you'll have the opportunity to create systems, hire support where appropriate, and delegate administrative tasks so you can continue focusing on higher-level operations, strategy, and business growth. Executive Support Manage calendars, email, phone communications, meeting agendas, and follow-up action items. Help prioritize the Team Leader's time and ensure nothing falls through the cracks. Operations & Systems Build, document, and improve systems, workflows, and Standard Operating Procedures (SOPs). Identify opportunities to improve efficiency through technology and AI. Develop scalable processes that support the company's continued growth. Listing & Transaction Coordination Coordinate vendors, repairs, inspections, photography, staging, and listing marketing. Prepare listing and buyer consultation materials Work with the transaction coordinator to oversee the contract-to-close process Business Operations Manage office operations, vendor relationships, supplies, budgets, expenses, and administrative processes. Track lead generation activities, business metrics, and company goals. Maintain CRM databases and ensure accurate reporting. Marketing & Client Experience Coordinate email marketing, social media, client events, farming campaigns, mailings, branded materials, client gifts, pop-bys, and other marketing initiatives. Help execute marketing plans that strengthen client relationships and grow the business. Team Growth Assist with hiring, onboarding, training, and maintaining team standards. Coordinate team meetings, project meetings, and accountability initiatives. Support the company's growth by identifying operational gaps and recommending solutions. Requirements & Qualifications Previous Real Estate support experience Exceptional organization and project management skills Outstanding written and verbal communication High attention to detail Strong problem-solving ability Self-starter who follows through without constant supervision Comfortable learning and implementing new technology Google Workspace proficiency Ability to manage multiple priorities in a fast-paced environment Preferred Qualifications Experience improving business operations, workflows and creating SOPs Familiarity with AI tools such as ChatGPT, Claude, or similar platforms Experience with CRM platforms and transaction management software Marketing coordination or project management experience You'll Love This Role If You... Enjoy improving processes more than maintaining them Think like an owner Love checking things off your list Take pride in making other people more successful Enjoy finding smarter, faster ways to work Value integrity, professionalism, and follow-through Want a seat at the table instead of just another job About Us Jay De Beer has been in real estate since 2016, and De Beer Realty is a growing company serving the Treasure Valley. We specialize in high-end residential real estate and are known for exceptional client service, creative problem-solving, and building lasting relationships. We're in an exciting stage of growth and intentionally building the systems, technology, and team that will support the next chapter of our business. We believe great businesses are built by great people, and we're looking for someone who wants to grow alongside us. We value initiative, integrity, continuous improvement, innovation, and doing the right thing—even when no one is watching. Compensation & Benefits Competitive salary (DOE) Performance bonus opportunity Hybrid work environment Paid time off Opportunity to grow into a leadership role as the company expands

Benefits:

Paid time off

Experience:

Real estate administrative: 1 year (Preferred) Ability to

Commute:

Boise, ID 83704 (Required)

Work Location:

Hybrid remote in Boise, ID 83704