Executive Assistant to President & CEO

Executive Assistant to President & CEO at The Choice, Inc. Executive Assistant to President & CEO at The Choice, Inc. in Mount Rainier, Maryland Posted in 1 day ago.

Type:

full-time

Job Description:

Job Title :

Executive Assistant to the

President & CEO Location:

Washington, DC Schedule:

Full-Time, Temporary (possible temp to hire); Hybrid schedule: 4 days in office/1 remote

Salary :

$40/h; Our client, a non-profit that works to support policies and initiatives for the growth of clean energy across the United States has an immediate opening for an Executive Assistant to support their President & CEO . This position will start out on a temporary basis, but for the right person, it could become permanent. We are looking for a seasoned, highly organized Executive Assistant to provide administrative and operational support to the President and CEO, while also assisting the COO and Chief of Staff. This role plays a key part in managing schedules, coordinating communications, and handling daily logistics to maximize the CEO's effectiveness. The successful candidate is proactive, detail-focused, and reliable, with the ability to juggle multiple priorities, exercise sound judgment, and maintain discretion when handling sensitive information and interacting with senior leaders.

Qualifications:

6+ years of experience supporting senior executives in an administrative role Outstanding organizational skills and strong attention to detail Demonstrated professionalism and sound judgment, with the ability to handle confidential information appropriately Proactive, dependable, and able to follow through on tasks independently Strong written and verbal communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms such as Teams and Zoom Experience managing complex calendars and coordinating travel Bachelor's degree

Responsibilities:

Executive & Administrative Support Oversee the CEO's complex calendar, scheduling meetings and balancing shifting priorities Prepare briefings, materials, and background information for meetings and events Coordinate travel arrangements, including flights, lodging, itineraries, and related logistics; complete expense reports accurately and promptly Draft, edit, and review correspondence and routine communications on behalf of the CEO Manage incoming requests and communications, helping prioritize and ensure timely responses Anticipate scheduling and logistical needs, adapting plans as priorities evolve Office Coordination & Communication Act as a primary liaison for the CEO's office, facilitating communication with internal teams and external partners Track action items, deadlines, and follow-ups to support timely execution Maintain well-organized systems for files, records, and key documents Provide administrative assistance for special projects and general office operations as needed Board Support Provide administrative coordination for the Board of Directors, including scheduling meetings and managing logistics Assist in preparing and distributing board materials Record meeting minutes and monitor follow-up items to ensure clear documentation