Job Title:

ExecutiveAssistant to

The President & Human Resource Administrator Department:

Administrative Reports To:

President SUMMARY The Executive Assistant to The President and Human Resource Administrator will provide office support and support operational and financial efficiency The Manager will be responsible for:

• Directing, coordinating, and implementing all human resource activities and programs for the Company
• Provide governance support to the President.
• Manage all human resources efforts including employee benefit programs

JOB DUTIES

• Provide daily human resource support to all employees, including the oversight of HRIS, the employee handbook, employee morale campaigns and budgeting, employee policies and benefits, and coordination of all employee benefits and communications including Open Enrollment annually.
• Establishes human resource policy enhancements for approval by the President
• Maintains Client Database and provides monthly reports to Management
• Ensures that all employer postings relative to current employee rights notifications required by all state and federal bodies are done annually.
• Ensures all internal and external employee vacancy postings are handled timely and professionally. Tracks success rates with job boards used to maximize our success in filling staff vacancies.
• Prepares and issues PHC Board and Executive Committee meeting packets, confirms meeting attendance, prepares meeting rooms in advance of meeting as needed, and facilitates virtual meetings. Will prepare meeting minutes for the President as directed. Communicates on behalf of the President to ensure clarity in materials and message.
• Communicate on behalf of the President through composition of correspondence, memos, presentations, and reports as instructed. Type, format, and proofread a variety of materials including correspondence memos, reports, charts, statistics, minutes of meetings, etc.
• Supports the President as needed in the areas of schedule management and executive gatekeeper and administrative functions for internal and external inquiries, general correspondence, contracts, purchases, meeting coordination, phone calls, e-mails, and requests.
• Maintains strict confidentiality of all corporate and human resource information. Manages information coming into, and out of, the Company. Circulates it to appropriate staff and external individuals and organizations. Ensures time sensitive materials are elevated to the appropriate manager for action.
• Coordinates special projects and completes ad hoc assignments delegated by the President
• Protects all information with the strictest confidence.
• Analyzes and recommends business insurance and employee benefit programs/decisions to the President proactively to ensure best solutions to meet the Company's needs.

QUALIFICATIONS

To perform this job successfully, the executive assistant and human resource administrator must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SPECIFIC EDUCATION, CERTIFICATION, AND LICENSURE

• Bachelor's degree in business administration and human resource complimentary field is required.

ESSENTIAL JOB-RELATED EXPERIENCE

• A minimum of four years' experience as an executive assistant is required. Additionally, at least two years' experience in human resource management is necessary.
• Good communication/interpersonal skills.

Professional demeanor.

PREFERRED JOB-RELATED EXPERIENCE

• Five years' minimum staff and process management experience.
• Workforce development experience.
• Advanced level of understanding of Microsoft Office software including Outlook, Word, Excel, and PowerPoint.

GENERAL EDUCATION - LANGUAGE ABILITY

The following levels of ability are necessary to deliver, understand, and apply language:

• Ability to prepare business letters, proposals, summaries, and reports; using prescribed format and conforming to all rules of punctuation, grammar, diction, and style; using all parts of speech.
• Ability to communicate distinctly with appropriate pauses and emphasis; correct pronunciation (or sign equivalent) and variation in word order; using present, perfect, and future tenses.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, budget development and percentages.

EQUIPMENT USAGE REQUIREMENTS

MACHINES, EQUIPMENT, TOOLS, SOFTWARE:

To perform the essential duties of the position, use of the following machines, equipment, tools, and software is customarily required:

Machinery/Equipment:

computer, telephone, printer, copier, fax

Tools:

office supplies

Software:

word processing, spreadsheet, PowerPoint

PHYSICAL REQUIREMENTS

Degree of physical exertion is light/moderate, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or scheduled form.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Pay:

$1.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid time off Retirement plan

Education:

Bachelor's (Required)

Experience:

Human resources: 2 years (Required)

Work Location:

Hybrid remote in Lancaster, PA 17602