An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Position Summary Assists with administrative and financial coordination across approximately multiple operating companies. This hybrid role combines executive support, insurance coordination, and accounting support responsibilities. Plays a key part in supporting financial operations, coordinating insurance coverage, managing facility-related expenses, and maintaining accurate financial records across multiple entities. Essential Duties and Responsibilities
PLEASE ONLY APPLY IF YOU ARE ABLE TO SPEAK, READ AND WRITE IN MANDARIN.
Executive & Administrative Support Provide high-level administrative and operational support to the CFO. Tracks projects and administrative functions across multiple operating companies. Organizes and maintains financial and administrative documentation. Assist with scheduling, correspondence, and follow-up on operational matters. Assist with travel arrangements for company executives Insurance Administration Obtains quotes and manages commercial general liability and related insurance coverage for multiple operating entities. Tracks insurance renewals, certificates of insurance, and policy documentation. Communicates with insurance brokers and carriers regarding coverage, renewals, and documentation. Maintains organized insurance records and compliance tracking. Accounting & Financial Support Performs bank reconciliations for multiple company bank accounts. Tracks and processes facility-related expenses and payments. Supports accounts payable activities, including invoice review and payment coordination. Maintain organized financial records for multiple operating entities. Assist with financial tracking by using accounting systems and spreadsheets. Office & Operations Coordination Support general office administration and operational coordination. Maintain tracking systems for operational expenses and documentation. Minimum Qualifications (Knowledge, Skills & Abilities) Fluent in Mandarin and English (speaking, reading, and writing) . 3-5 years of experience in executive support, office management, accounting support, or similar roles. Experience with bank reconciliations, bookkeeping, or accounts payable functions preferred. Experience supporting multiple entities or multi-company operations is a plus. Must have the ability to make decisions independently and exercise discretion. Proficiency in Microsoft Excel and accounting software (such as QuickBooks, NetSuite, or similar). Strong organizational skills with exceptional attention to detail. Ability to manage multiple priorities and confidential financial information Skills & Competencies Strong analytical and problem-solving skills Excellent organizational and time management abilities Strong written and verbal communication Ability to work independently and manage multiple projects High level of professionalism and discretion
Pay:
From $30.00 per hour
Benefits:
401(k) Dental insurance Health insurance Life insurance Retirement plan Vision insurance Application Question(s): Will you now or in the near future require visa sponsorship?
ie:
TN, H1B, OPT
etc? Please list what formulas or functions you have experience with in MS Excel Have you had a previous role in which you worked remotely from home? If so, list the company(s) on your resume from which you have worked remotely from home office. This position is hybrid remote from home 2-3 days per week ; Do you have an area at home that is free from distractions from which you are able to work for at least 8 hours per day?
