Part-Time Executive Assistant /

Office Manager Location:

Lockport, NY /

Mostly Remote Hours:

Approximately 10 hours per week

Pay:

$25-$35 per hour, depending on experience

Schedule:

Highly flexible — largely set your own hours About the Role We are a small software company looking for a highly capable, organized, and resourceful person to work directly with the founder. This is not a traditional administrative assistant position. The role is a mix of office management, light bookkeeping, executive assistance, and personal projects. The ideal person enjoys variety, takes initiative, and is comfortable being handed something unfamiliar and figuring out how to get it done. The position will start at approximately 10 hours per week with a very flexible schedule. Most work can be done remotely, although you'll need to come to our Lockport office or meet in person a few times per month. For the right person, there is an opportunity for the role to grow over time into a larger project management position. What You'll Do Responsibilities will vary from week to week and may include:

• Categorizing company financial transactions
• Paying bills and keeping track of upcoming payments
• Preparing and sending customer invoices
• Handling occasional payroll and employee-related administrative tasks
• Managing company mail, records, purchases, vendors, insurance paperwork, and other office administration
• Helping with scheduling, travel, research, purchases, returns, and other business tasks
• Handling a variety of personal administrative projects for the founder
• Helping sell personal property such as vehicles, an Airstream trailer, equipment, and other items — researching values, creating listings, communicating with potential buyers, and coordinating sales
• Running occasional local errands or meeting someone in person when needed
• Researching unfamiliar problems and figuring out the best way to get them handled
• Taking ownership of miscellaneous projects that don't fit neatly into anyone else's job description Initially, this is primarily a behind-the-scenes role with limited customer interaction.

Who We're Looking For The most important qualification is initiative . We're looking for someone who sees a problem and starts figuring out how to solve it rather than waiting for detailed instructions.

You should be:

• Highly organized and dependable
• Comfortable working independently
• Good at figuring things out
• Detail-oriented, particularly when working with financial information
• Comfortable handling confidential business and personal information
• A strong written communicator
• Comfortable with spreadsheets, online banking, web-based business tools, and learning new software
• Very comfortable using ChatGPT or similar AI tools to research, write, organize information, solve problems, and accomplish unfamiliar tasks
• Able to manage several unrelated projects without losing track of details
• Within reasonable driving distance of Lockport and able to meet in person a few times per month Formal executive-assistant experience isn't necessarily required.

We'd rather find a smart, resourceful person with excellent judgment and initiative than someone who simply checks all the traditional résumé boxes. Schedule and Location This position is approximately 10 hours per week to start . The schedule is extremely flexible. In general, we care much more about things getting done correctly and on time than about when you work. Most work can be performed remotely. Our office is at 1 East Avenue in Lockport, in the historic former U.S. Post Office building . Expect to work from the office or meet with the founder a few times each month. Living 45-60 minutes from Lockport is perfectly reasonable as long as occasional in-person meetings aren't a problem. Compensation $25-$35 per hour , depending on experience and capabilities. There is potential for both additional hours and increased responsibility over time. For the right person, this could eventually develop into a broader project management role within the company. Why This Role Might Be a Great Fit This could be particularly attractive if you're highly capable but don't want a traditional 40-hour office job. You'll have considerable independence, a flexible schedule, interesting and varied work, and the opportunity to work directly with the founder of a software company. Some weeks may involve company finances and invoices. Another week might involve researching a purchase, coordinating a vendor, selling an Airstream, planning travel, or solving a problem neither of us has encountered before. If you enjoy that kind of variety and like being the person who can figure things out and make them happen , we'd like to hear from you. Our previous person in this role left on good terms after her own content-creation business grew enough for her to pursue it full-time. To Apply Please send us a résumé along with a short note telling us about yourself. In particular, we'd like to hear about one example of a project or problem where you were given very little direction and figured out how to get it done. Also tell us briefly how you currently use ChatGPT or other AI tools in your work or personal life.

Pay:

$25.00 - $35.00 per hour Expected hours: 10.0 - 20.0 per week

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Lockport, NY 14094