Icon Steel is a growing structural steel fabrication and erection company in Tucson, Arizona. We're looking for a highly organized, resourceful, and motivated Executive & Operations Assistant to work directly with company leadership and help manage the many moving parts of a busy construction business. This is not a traditional administrative position. We're looking for someone who takes initiative, solves problems, follows through, and makes sure things get done without needing constant direction. The right person will play an important role in helping us streamline operations, coordinate projects, improve internal systems, and continue growing our company. Responsibilities Assist company leadership with daily priorities, schedules, meetings, emails, and follow-ups. Coordinate with project managers, field crews, shop personnel, customers, and suppliers. Track material orders, vendor quotes, deliveries, and outstanding purchasing requests. Help maintain project schedules, task lists, and important deadlines. Assist with RFIs, submittals, change orders, project documentation, and other construction paperwork. Follow up with vendors, subcontractors, and customers to keep projects moving. Assist with recruiting, interview scheduling, onboarding, and employee coordination. Organize files, spreadsheets, reports, and internal documentation. Help improve company processes and implement new software, automation, and AI tools. Identify problems, anticipate needs, and take ownership of getting things resolved. Qualifications Previous executive assistant, operations coordinator, office management, or construction administration experience preferred. Strong organizational skills and exceptional attention to detail. Excellent written and verbal communication skills. Comfortable managing multiple priorities in a fast-paced environment. Proficient with Microsoft Outlook, Excel, Word, and other common office software. Ability to work independently, exercise good judgment, and maintain confidentiality. Construction or manufacturing industry experience is a strong plus. Interest in technology, process improvement, and AI-assisted workflows is a plus. What We're Looking For We're especially interested in someone who: Doesn't wait to be told what needs to be done. Enjoys creating order out of chaos. Can communicate confidently with customers, vendors, and employees. Is comfortable holding people accountable for follow-ups and deadlines. Learns new systems quickly. Takes pride in being dependable and getting results. Why Join Icon Steel? We're an ambitious, growing company investing in our people, technology, and operational systems. This position offers the opportunity to work closely with company leadership, gain exposure to multiple areas of the business, and take on greater responsibility as the company grows. We're looking for someone who wants to make a meaningful impact and build a long-term career with us.

Compensation:

$22.50-$32.50 per hour, based on qualifications and experience.

Location:

Tucson, Arizona To Apply:

Please submit your resume along with a short explanation of your previous experience supporting executives, coordinating operations, or managing projects. We'd also like to hear an example of a situation where you took initiative and solved a problem without being asked.

Pay:

From $22.50 per hour

Benefits:

401(k) Dental insurance Flexible schedule

Work Location:

Hybrid remote in Tucson, AZ 85743