Executive Personal Assistant

Job Title:

Executive Personal Assistant Location:

Nashville, TN (hybrid: local errands + remote work)

Type:

Part-time (Retainer-Based) Overview We are seeking a highly reliable, detail-oriented Executive Personal Assistant to support a small but fast-moving business owner. This role blends personal assistance, administrative coordination, and light business operations support. The ideal candidate is proactive, organized, and capable of handling a wide range of tasks with minimal oversight. This is a retainer-based role , designed for someone who can provide consistent, flexible support week-to-week rather than working a fixed hourly schedule. Key Responsibilities Personal & Errand Support Run local errands (post office, package drop-offs, returns, supply pickups) Coordinate personal appointments, reservations, and events Assist with household logistics, deliveries, and organization Administrative & Operational Support Manage travel logistics (booking flights, handling changes, coordinating itineraries) Monitor and manage inbox communications; draft and send emails on behalf of the owner Return basic phone calls and handle routine inquiries Assist with scheduling and calendar coordination Business Support Respond to inbound client inquiries with guidance/templates Send follow-up emails after events, sales conversations, or outreach Coordinate simple client logistics (e.g., product details, scheduling calls) Proactively contact kit clients to collect photos/videos of their space prior to installs (confirming power, Ethernet, and readiness) Schedule and send lifecycle emails (e.g., notifying clients when free tech support periods are ending and offering renewal options) Assist with light project coordination and task tracking Creative & Miscellaneous Tasks Create simple graphics or documents (e.g., invitations, Canva designs) Handle ad hoc requests quickly and accurately Tools & Systems Google Workspace (Google Calendar, Docs, Sheets) used daily Discord is the primary team communication platform (desktop + mobile required) Must be comfortable learning and consistently using new tools Able to leverage AI tools to improve efficiency, while maintaining independent judgment and attention to detail Qualifications Strong organizational skills with high attention to detail Excellent written and verbal communication High level of discretion and trustworthiness Ability to operate independently and anticipate needs Comfortable handling both personal and business-related tasks Tech-comfortable; able to quickly learn tools (Google Workspace, Discord, etc.) Demonstrates good judgment when using AI — uses it as a tool, not a crutch Must have reliable transportation and be able to travel locally as needed Location Preference Ideal candidate lives in or near Nolensville, Brentwood or Franklin TN Must be able to travel easily between residential locations and downtown Nashville (including our business venue location) Compensation & Structure $1,800/month retainer (initial trial period) Designed to cover approximately 10-15 hours per week of support (flexible, not strictly tracked) Workload will vary week-to-week; consistency, responsiveness, and reliability are key Opportunity for increased compensation and hours over time based on performance and business needs

Key Traits Proactive:

identifies needs before being asked

Resourceful:

solves problems independently

Detail-oriented:

executes tasks accurately and thoroughly

Communicative:

clear, concise, and responsive

Adaptable:

comfortable with a wide variety of tasks Notes on Fit This is a Personal Assistant role with operational and client coordination exposure. The emphasis is on reliability, attention to detail, and execution — not strategic leadership. This role is ideal for someone looking for a long-term position with increasing responsibility and hours over time.

Pay:

$22.00 - $24.00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Nolensville, TN 37135