Executive Personal Assistant Golden Gate Portal San Mateo, CA Job Details Contract From $25 an hour 1 day ago Benefits Flexible schedule Qualifications Teamwork Microsoft Outlook Zoom Executive administrative support Organizational skills Full Job Description Overview I'm seeking a reliable individual who can manage a hectic schedule and multitask effectively. I'm open to training and increasing their rate once I observe their commitment to the work. Responsibilities Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements with precision and attention to detail. Provide comprehensive administrative support such as drafting correspondence, proofreading documents, transcribing meetings, and preparing reports using productivity software like Microsoft Office and Google Workspace. Organize and facilitate internal communication among teams, ensuring timely dissemination of information and smooth collaboration with C-suite executives. Plan and execute events, meetings, and conferences from venue selection to logistics coordination, ensuring all details are meticulously handled. Handle bookkeeping tasks including data entry, expense tracking using QuickBooks, and managing invoices or purchase orders via DocuSign or other electronic signature platforms. Maintain confidentiality when handling sensitive information related to business strategies, personnel matters, or proprietary data. Oversee office operations such as filing systems, front desk duties, managing multi-line phone systems, and ensuring office supplies are stocked. Coordinate business travel logistics including flight bookings, hotel accommodations, transportation arrangements, and preparing itineraries. Support project coordination efforts by tracking deadlines, following up on action items, and assisting with project management tools to ensure timely completion of tasks. Utilize video conferencing software for virtual meetings; ensure all technical aspects are functioning smoothly for seamless communication. Experience Proven experience working as an executive assistant or personal assistant supporting senior leadership in a fast-paced environment. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Calendar), and productivity software. Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail. Excellent written and verbal communication skills with professional phone etiquette. Experience in event planning, project coordination, bookkeeping (QuickBooks), and office management is highly desirable. Familiarity with video conferencing tools such as Zoom or Microsoft Teams; experience managing internal communications effectively. Ability to handle confidential information discreetly while demonstrating high levels of professionalism at all times. Technical proficiency in managing multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign.

Pay:

From $25.00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in San Mateo, CA 94404