Executive Personal Assistant

Position Title:

Personal Assistant / Executive Assistant Miami Beach executive looking for part-time assistant. 20hrs a week on average. Hybrid/on-site role ideal for someone with a flexible schedule mornings and afternoons. Local candidates preferred, great

LONG-TERM

opportunity for a family office in this area. Please apply now for consideration! Position Summary We are seeking a highly organized, proactive, and discreet Personal Assistant / Executive Assistant to support a busy executive with both professional and personal responsibilities. The ideal candidate is detail-oriented, trustworthy, adaptable, and able to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. Key Responsibilities Executive Support Manage calendars, appointments, and meetings including setup onsite Coordinate schedules and prioritize time-sensitive matters Prepare meeting agendas, presentations, reports, and correspondence Make phone calls, send emails and general research and follow up inquiries Track deadlines, follow-ups, and ongoing projects Assist with event planning and meeting coordination Handle expense reports, invoices, and basic administrative tasks Personal Assistance Coordinate personal appointments, household scheduling, purchasing gifts Assist with errands, reservations, and vehicle services Manage deliveries, shipping and mail Help organize family or household-related tasks as needed Maintain confidential personal and business information Office & Operations Support Organize files, records, and digital documents Liaise with vendors, clients, and service providers Assist with coordination of contractors and staff Monitor supplies and office organization Support special projects and business initiatives Qualifications Proven experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role Excellent organizational and time-management skills Strong written and verbal communication abilities High level of discretion and confidentiality Ability to multitask and prioritize effectively Proficiency in Microsoft Office Professional demeanor and problem-solving mindset Relevant experience required Preferred Skills Experience supporting senior executives and/or business owners Event planning or project coordination experience is a plus Ability to work independently and anticipate needs Flexible availability when necessary Fluent in English and Spanish is a plus Work Environment Per diem/Part-time depending on business needs May include hybrid or in-person work

Pay:

From $30.00 per hour Application Question(s): Can you work part-time in a hybrid work environment as an executive/personal assistant for a Miami Beach based family office?

Experience:

Executive/Personal Assistant and Office Support:

2 years (Required)

Microsoft Office:

2 years (Required)

Professional, Organized Workflow:

2 years (Required)

License/Certification:

Driver's License (Required) Ability to

Commute:

Miami Beach, FL 33140 (Required)

Work Location:

In person