Job Title:

Administrative Assistant (Emergency Management Specialist)

Location:

Albany, NY (accessible by bus)

Type:

Full-Time /

Contract Work Model:

Hybrid / On-Site (Telecommuting may be allowed at supervisor discretion, but is limited for emergency management personnel) Position Summary Penda Aiken inc. is a staffing firm located in Brooklyn New York. Our client is a New York State Agency seeking an Administrative Assistant to support the Emergency Management Unit in Albany, NY. In this role, you will assist with the development, maintenance, and revision of emergency management, hazard mitigation, emergency operations, and resiliency plans. This position is ideal for an organized professional with strong writing and project management skills who is eager to learn and grow in the emergency management field.

Primary Responsibilities Planning & Facilitation:

Routinely coordinate, collaborate, and facilitate planning processes and meetings from initial development through full plan implementation.

Procedures & Operational Documentation:

Develop operational procedures, checklists, job aids, and detailed plans for preparedness, response, recovery, and hazard mitigation activities.

Research & Project Support:

Conduct research to prepare and update emergency management plans; support day-to-day unit operations to ensure all project deadlines are met.

Inter-Agency Coordination:

Work closely with internal and external partners to ensure aligned operational readiness and resource allocation.

Special Projects:

Manage assigned special projects independently, tracking milestones and reporting progress without requiring daily oversight.

Minimum Candidate Qualifications Education:

Bachelor's degree.

Experience:

Minimum 1 year of experience in Emergency Management.

Eligibility:

Proof of eligibility to work in New York State. Preferred Skills & Abilities Strong writing, organizational, and project management skills. Ability to work effectively both independently and within a team. High attention to detail with proven ability to prioritize multi-step tasks in a fast-paced environment.