Executive Secretaries and Administrative Assistant Datrose, Inc

•3.2 Buffalo, NY Job Details Contract 17 hours ago Qualifications Correspondence management Court record maintenance Legal correspondence preparation Microsoft Excel Microsoft Access General counsel Phone communication Business support experience for legal executives Caseload management Word embeddings Executive administrative support Mail distribution Legal document sorting and filing Scanning Mid-level Phone call screening Meeting scheduling Trial attendance assistance Mail management Organizational skills Court case file organization Mail processing Typing Productivity software Legal case management Digital legal archive

Full Job Description Executive Secretaries and Administrative Assistants Location:

Buffalo, NY Pay Rate:

Contract Duration:

2

Years Schedule:

Monday

•Friday, 8:00 AM

•5:00

PM Hours:

37.5 hours per week; flexible scheduling within the 8:00 AM

•5:00 PM timeframe

Work Arrangement:

On-site, with the possibility of up to 50% telecommuting Position Summary The Office of General Counsel (OGC) is seeking a highly organized and detail-oriented Legal Secretary / Paralegal to provide legal and administrative support to the General Counsel, First Deputy General Counsel, and Director of Trade Practices. The incumbent will work closely with OGC attorneys, investigators, respondents, court reporters, and administrative staff in support of legal proceedings and case management. The position will perform a variety of paralegal and legal administrative activities, including preparing legal documents, organizing hearing materials, maintaining case files and tracking systems, conducting legal research, preparing subpoenas and correspondence, and assisting attorneys with hearings and other confidential legal matters. Key Responsibilities Duties will include, but are not limited to: Duties include but are not limited to:  Answering phones, screening and directing incoming calls to appropriate parties  Screening and directing visitors  Scheduling room reservations  Assisting with meetings  Assisting Admin Team with projects  Typing documents  Updating databases  Incoming and Outgoing Mail responsibilities  Working with paper and electronic files Makes up Orientation Packets  Other tasks as assigned Professional phone skills Excellent organization skills and attention to detail Ability to multi-task and work in a team setting Good Administrative Assistant skills including typing, filing, copying, scanning Proficiency in Microsoft Office Suite, including: o Office 365 Email and creating calendar reservations o Word o Excel o PowerPoint o Access This is a 37.5-hour-per-week position with a Monday through Friday schedule. Work hours are flexible between 8:00 AM and 5:00 PM and may be discussed during the interview process. If interested in exploring this great opportunity, please apply directly at https://search10.smartsearchonline.com/datrose/jobs/ Veterans are encouraged to apply. Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors. Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas. #IND4