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Part-time Executive Assistant
Job
Impulse Entertainment
Remote
$41,600 Salary, Part-Time
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Job Description
Part-time Executive Assistant Impulse Entertainment Aurora, IL Job Details Part-time From $20 an hour 1 day ago Benefits Flexible schedule Qualifications Professional networking Google Workspace Google Sheets Google Docs Google Drive Email management Sales Zoom Driver's License Customer relationship management Video conferences (communication methods) Phone etiquette Gmail Full Job Description Impulse Entertainment is seeking a highly-organized, detail-oriented, Type-A Executive Assistant to join our growing team. This is a part-time position with an expected schedule of 20-30 hours per week, with strong potential to evolve into a full-time role within the next 3-6 months. We are looking for someone who thrives in a fast-paced environment, communicates professionally, takes initiative, and genuinely enjoys helping create exceptional client experiences. While most of this role can be performed remotely, occasional in-office training and meetings in the West Aurora/Sugar Grove area will be required. As you grow within the company and become familiar with the Impulse Entertainment brand, there will also be opportunities to assist with sales-related responsibilities, including phone and video client consultations and planning meetings.
Job responsibilities:
Respond to online reviews professionally and promptly Follow established client communication processes and workflows Communicate regularly with management via Slack, email, and phone Coordinate scheduling and communication with DJs and Photo Booth Attendants Serve as a primary point of contact for client inquiries via phone and email Use your cell phone to answer company phone calls + respond to text messages Send contracts and invoices, and assist with payment tracking alongside our bookkeeping team Order office supplies and equipment as directed by management Complete assigned tasks through our task management software Communicate with current and prospective clients via phone, email, and text Maintain and update client records through DJ Event Planner (CRM), Vibo, and Google Drive Assist with occasional business-related errands, equipment pickups, or drop-offs during peak season Assist with client consultations and final planning meetings as the role expands Attend networking events with Impulse Entertainment staff or on behalf of Impulse Entertainment (these are usually 1-2 times per month- locations vary) Ideal Availability We are specifically looking for someone available (not necessarily to work, but available ) during the following times: Monday
- 10:00 AM to 6:00 PM Tuesday
- 10:00 AM to 6:00 PM Wednesday
- 12:00 PM to 8:00 PM Thursday
- 10:00 AM to 6:00 PM Friday
- 10:00 AM to 4:00 PM Occasional evening or weekend availability may be needed for lead responses, answering office calls or taking last-minute appointments.
Requirements:
Proficiency in Microsoft Office, Excel, Google Docs, and Google Sheets Comfortable using Gmail and cloud-based software platforms Strong written and verbal communication skills Excellent customer service and interpersonal skills Ability to prioritize tasks and stay highly organized Ability to follow directions carefully with minimal mistakes Ability to work independently with little supervision Reliable phone and valid driver's license required Self-starter mentality with a strong attention to detail Appreciation for music and entertainment culture Love music! (We are a DJ company after all) The vast majority of your work can be done remotely. Though, you will be required to come to our office in West Aurora/Sugar Grove early on in the training process and intermittently throughout the year. Additional Opportunity There is also an opportunity to earn additional income by working events as a Photo Booth Attendant if interested on the weekends. How to Apply Please submit your PDF resume to with the subject line: Type-A and Proud of It Attention to detail is extremely important in this role. Applicants who carefully follow the instructions above will receive higher consideration. If you're still reading this- SMILE.