Job Overview As a Senior Executive Assistant, you'll keep executive priorities moving through thoughtful planning, clear communication, and dependable follow-through. You'll provide executive administrative support, manage calendars and business travel, coordinate projects, and help maintain smooth office operations. Your work will involve close collaboration with C-suite executives and careful handling of confidential information. Responsibilities Manage executive calendars using Microsoft Outlook Calendar; schedule meetings, coordinate video conferencing software, and resolve scheduling conflicts. Arrange business travel, plan events, and organize meetings, including preparing materials and coordinating logistics. Support project coordination and project management through task tracking, internal communication, document preparation, and follow-up. Handle phone calls with professional phone etiquette; use multi-line phone systems, respond to customer service needs, and complete typing, transcription, proofreading, data entry, and filing. Assist with office management and bookkeeping, including QuickBooks tasks, records, and DocuSign documents.

Your impact:

Reliable coordination helps executives focus on decisions and gives colleagues timely information and well-organized support. Requirements Demonstrated experience working as an executive assistant or providing executive administrative support; administrative or office experience is essential. Personal assistant experience is helpful. Strong organizational, writing, and computer skills, including technical proficiency with Microsoft Office and other productivity software. Experience with calendar management, event planning, project coordination, and confidential information handling. Familiarity with QuickBooks, bookkeeping, DocuSign, video conferencing software, data entry, filing, and multi-line phone systems is preferred. Clear communication, professional phone etiquette, attention to detail, and the ability to collaborate effectively with C-suite executives.

Pay:

$56,900.00 - $68,700.00 per year

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Saint Joseph, MI 49085