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Sr. Executive Assistant
Job
Robert Half
Remote
Part-Time
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Job Description
Description We are looking for a highly organized Sr. Executive Assistant to support a special project for an UHNW family. This Contract position requires exceptional judgment, discretion, and the ability to manage complex personal and business priorities related to travel. The ideal candidate will bring strong coordination skills across scheduling, travel, communications, and event support while ensuring a seamless and well-executed experience for executives and their families. Candidate must have extensive experience with luxury travel planning and be able to commit to 30-40 hours a week through the end of June. This job can be fully remote.
Responsibilities:
- Direct complex daily scheduling for senior principals, aligning business meetings, personal commitments, and key events to maximize efficiency and preparedness.
- Partner with executive leadership and administrative stakeholders to keep priorities current, communicate upcoming obligations, and drive timely follow-up on outstanding items.
- Arrange end-to-end domestic and international travel, including flights, lodging, ground transportation, and specialized travel services for principals, relatives, and approved guests.
- Prepare travel materials in advance by confirming documentation, preferences, itineraries, and essential items, and provide hands-on support during travel when needed.
- Manage incoming communications by screening messages, drafting responses, escalating urgent matters, and safeguarding highly confidential information.
- Maintain organized records, project tracking tools, and workflow processes that support task visibility, documentation accuracy, and efficient execution.
- Capture detailed meeting notes, identify next steps, and help move action items forward with strong follow-through.
- Support the planning and delivery of private and family events by coordinating vendors, guest logistics, hospitality details, and on-site execution.
- Handle personal errands and household-related coordination, including appointments, activity research, gifting, and collaboration with childcare, hospitality, and property operations teams. Requirements
- Demonstrated experience supporting senior executives or principals in a high-touch executive assistant capacity.
- Advanced ability to manage demanding calendars, shifting priorities, and frequent schedule changes with accuracy and professionalism.
- Proven background coordinating complex travel arrangements, including multi-party itineraries and premium travel logistics.
- Strong written and verbal communication skills with the ability to handle correspondence professionally and discreetly.
- Excellent organizational skills with experience maintaining records, tracking tasks, and managing workflow systems or automations.
- Ability to take clear meeting notes, recognize priorities, and independently follow through on action items.
- High level of discretion, sound judgment, and professionalism when handling sensitive personal and business matters.