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Sr. Executive Assistant
Job
Robert Half
Remote
Full-Time
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Job Description
Robert Half Sr. Executive Assistant Walnut Creek, CA Apply Description We are looking for an experienced Sr. Executive Assistant to provide high-level support to senior leadership in a fully remote, Long-term Contract position based in Walnut Creek, California. This opportunity is well suited for someone who excels at managing shifting priorities, coordinating projects, and keeping executive activities organized in a fast-moving nonprofit environment. The role combines senior-level administrative support with travel planning, event coordination, and operational assistance to help key initiatives move forward smoothly. Sr.
Executive Assistant Responsibilities:
- Oversee complex executive calendars, arrange meetings, and manage communications with accuracy, urgency, and sound judgment.
- Organize travel plans from start to finish, including itineraries, scheduling details, and related logistics for senior leadership.
- Assist with event preparation and execution by coordinating schedules, logistics, and administrative details.
- Monitor project milestones, action items, and deadlines to help ensure workstreams stay on pace and priorities remain visible.
- Partner with internal departments such as HR, finance, marketing, and operations, while also coordinating with outside contacts as needed.
- Provide administrative and operational assistance for broader organizational efforts and membership-related activities.
- Maintain structure across multiple concurrent assignments by tracking follow-up items and ensuring timely completion of deliverables.
- Support leadership in aligning priorities, organizing next steps, and sustaining momentum across evolving initiatives. Requirements
- At least 5 years of experience supporting C-suite or senior executive leaders in a high-level assistant capacity.
- Demonstrated strength in calendar management, executive scheduling, and coordinating meetings across multiple priorities.
- Proven ability to arrange travel and manage related logistics with strong attention to detail.
- Experience providing project coordination, event support, and day-to-day operational assistance.
- Strong written and verbal communication skills, with the ability to respond professionally in a remote environment.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Must be located within the Pacific or Mountain time zone.
- Experience in an association or membership-based organization, iMIS familiarity, or relevant certification would be considered an advantage.