Staff Assistant

A financial services organization is seeking a Staff Assistant in Vienna, Virginia, to provide direct administrative and operational support to executive leadership. This hybrid role focuses on calendar management, meeting coordination, briefing preparation, and cross-functional follow-up in a fast-paced environment. About the

Opportunity:

Shift:

Day shift

Schedule:

Monday through

Friday Hours:

Standard business

Setting:

Hybrid (3 days per week onsite)

Responsibilities:

Manage and prioritize executive calendars, including scheduling meetings and resolving conflicts Coordinate briefings, stakeholder meetings, and cross-functional engagements Prepare executive correspondence, communications, presentations, and meeting materials Track action items, deliverables, deadlines, and follow-up activities Collect, organize, and synthesize program, budget, project, and operational updates for executive review

Qualifications:

5+ years of experience supporting senior executives, Vice Presidents, or leadership teams Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience Experience in Executive Administration, Project Coordination, Program Support, or Operational Support functions Strong experience in Executive Calendar Management and Scheduling Advanced proficiency with Microsoft 365 tools, including Outlook, Excel, PowerPoint, Teams, and SharePoint Experience preparing executive briefings, presentations, and reports Excellent organizational, prioritization, and time management skills Strong written and verbal communication skills, including executive-level correspondence Ability to track action items, deadlines, and follow-up activities effectively

Desired Skills:

Experience supporting executives within Technology, Cybersecurity, Government, or large Corporate environments Experience working with Program, Budget, or Project Reporting Familiarity with Enterprise Operations and Executive-level Stakeholder Management