The Role Provides executive administrative support to Tax leaders, including calendar management, travel and conference arrangements, document preparation, expense processing, meeting and event coordination, and confidential special projects. Coordinates with cross-functional teams and supports initiatives across multiple time zones. Requires strong organization, communication, discretion, Microsoft Office proficiency, AI productivity tool experience, and familiarity with travel and expense platforms. Summary Generated by Built In At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about. Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don't check-out of life when you check-in at work. That's why we've created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas. This role provides critical administrative support to Tax partners and leaders across offices, ensuring seamless coordination of communications, schedules, and strategic initiatives. The ideal candidate is highly organized, exercises sound judgment, and thrives in a fast-paced, service-oriented environment. Job Responsibilities Provide executive support to one or more Tax leaders and coordinate with internal teams, including Billing, Client Delivery, Finance, Growth Enablement, Onboarding, and Resource Management, to drive cross-functional initiatives and projects forward. Keep leaders' complex calendars protected and prioritized by coordinating meetings and scheduling appointments, so they can focus on clients and strategic work. Arrange travel and conference registrations so leaders arrive prepared and on schedule. Prepare and edit polished Microsoft Office documents (Excel, Word, PowerPoint) ready for leadership and client use. Process time and expense reports accurately and on time. Plan and support internal and external meetings and events from start to finish. Assist with special projects, ensuring confidentiality and discretion. Requirements High School Diploma/GED required. Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders. Proficiency in Microsoft Office (Excel, Word, PowerPoint). Proficiency in AI productivity tools (e.g., Copilot) to draft, summarize, research, and streamline scheduling and routine tasks. Experience with Workday, Egencia, or similar expense and travel platforms. Strong organizational skills with the ability to manage multiple tasks and priorities. Excellent communication and interpersonal skills. Ability to work independently, exercise discretion, and maintain confidentiality. Comfortable supporting Executives across multiple time zones and coordinating with onshore and offshore team members. Flexible and adaptable in a fast-paced environment. Preferred Qualifications Bachelor's degree preferred Experience in tax, accounting, or professional services environments. Advanced skills in Microsoft Teams and Outlook, including calendar and shared-mailbox management. Experience improving processes through automation or AI. "Armanino" is the brand name under which Armanino LLP and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services. Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms. Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge. Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees. In addition, Talent Acquisition is the sole point of contact, and contacting others in our organization without Talent Acquisition's knowledge will result in termination of contract. Certain states require us to disclose the pay range and benefits summary for job openings. For Denver residents, the compensation range for this position: $35 - $47/ hour. Compensation may vary based on skills, role, and location. Eligible employees at certain levels can participate in a discretionary long-term financial incentive plan, subject to plan participation rules. Armanino has a robust offering of benefits, including: Medical, dental, vision Generous PTO plan and paid sick time Flexible work arrangements 401K with Profit Sharing Wellness program Generous parental leave 11 paid holidays For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration. For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/ We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. Read Full Description Skills Required High School Diploma or GED At least 3 years of experience as an Administrative Assistant supporting executives or business leaders Proficiency in Microsoft Office, including Excel, Word, and PowerPoint Proficiency in AI productivity tools such as Copilot Experience with Workday, Egencia, or similar expense and travel platforms Strong organizational skills and ability to manage multiple tasks and priorities Excellent communication and interpersonal skills Ability to work independently, exercise discretion, and maintain confidentiality Ability to support executives across multiple time zones and coordinate with onshore and offshore team members Flexibility and adaptability in a fast-paced environment Bachelor's degree Experience in tax, accounting, or professional services environments Advanced Microsoft Teams and Outlook skills, including calendar and shared-mailbox management Experience improving processes through automation or AI Armanino LLP Compensation & Benefits Highlights The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Armanino LLP and has not been reviewed or approved by Armanino LLP. About This Summary Leave & Time Off Breadth — Self‑managed PTO for exempt staff and paid holidays are part of the package alongside flexible time options. This breadth can elevate overall total‑rewards value when workload allows utilization. Healthcare Strength — Medical, dental (including adult orthodontia), and vision plans are available with domestic‑partner eligibility. Access to mental‑health support through an EAP further strengthens coverage. Flexible Benefits — A broad benefits menu and flexibility features are highlighted as strengths. Elements such as hybrid schedules and wellness resources can enhance the day‑to‑day experience. Learn more about Armanino LLP's Compensation & Benefits → Armanino LLP Insights What's It Like to Work at Armanino LLP? Armanino LLP Culture & Values Armanino LLP Career Growth & Development What's the Work-Life Balance Like at Armanino LLP? 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