An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
The search will remain open until the position has been filled. First consideration will be given to applications received by July 18, 2026. Applications received after July 18, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration. ________________________________________________________________________________________________________
About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City. ________________________________________________________________________________________________________
POSTING SUMMARY
Report directly to the Dean of the College of Arts & Sciences, providing critical administrative support and performing private administrative duties of a complex, confidential and responsible nature.
Duties and Responsibilities:
KEY DUTIES AND RESPONSIBILITIES
Assist the Dean in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the College level. Provide confidential administrative services, including the following: arrange and schedule meetings; type reports, correspondence, speeches, financial forms, and related materials; make travel arrangements; draft and respond to routine correspondence; proofread sabbatical, annual review, promotion and tenure materials; prepare agendas and take and transcribe minutes; prepare and maintain spreadsheets; establish and maintain e-mail lists for College councils; in consultation with the Dean, develop and maintain College files, and ensure their confidentiality. Arrange, schedule, support, and conduct special events, such as meetings, conferences, and fundraising events. Support marketing and outreach efforts as necessary. Arrange alumni campus visits and alumni career workshops in coordination with A&S Director of Development and Career Services. Answer phones, respond to e-mail, greet visitors to the Dean's Office area, and disseminate information to a diverse constituency. Deal directly with the public, students, faculty, staff, and officials (both within and outside the University community) on behalf of the Dean. Prioritize responses to correspondence, phone calls, and various issues, to manage demands on the Dean's time. Interview and recommend for appointment administrative and student help within the Office. Train, schedule and assign workloads to student help and support staff. Project management for one-off initiatives pertaining to the Dean's Office.
OTHER DUTIES AND RESPONSIBILITIES
Perform other duties as required.
LICENSES, TOOLS AND EQUIPMENT
Personal computers, printers; word processing, spreadsheet, and presentation & scheduling software; e-mail; social media; e-Campus software, Brightspace; fax and copying machines; calculator.
