Executive Assistant

Description We are looking for an experienced Executive Assistant to join a non-profit organization in Columbia, South Carolina. This is a contract position that requires strong organizational skills, attention to detail, and the ability to manage sensitive information with discretion. The role will support executive-level functions and involve a variety of administrative and HR-related tasks.

Responsibilities:

• Serve as the primary gatekeeper by filtering and prioritizing incoming requests to the executive team.
• Manage complex calendars, scheduling meetings and appointments efficiently.
• Maintain confidentiality while assisting with sensitive HR projects and documentation.
• Support administrative needs, including small projects and task execution.
• Facilitate the transition of management systems, ensuring a smooth migration from one platform to another.
• Coordinate travel arrangements, including booking accommodations and organizing itineraries.
• Assist in preparing materials for executive meetings and presentations.
• Perform general office duties, such as correspondence and document organization.
• Collaborate with team members across locations, including walking between office buildings as needed.
• Uphold the organization's values with attention to detail and respect. Requirements
• Proven experience in calendar management and executive-level administrative support.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and multitasking abilities with attention to detail.
• Ability to handle sensitive information with a high degree of confidentiality.
• Experience in coordinating travel arrangements and preparing executive materials.
• Familiarity with project management systems, such as Asana, is a plus.
• Physical ability to navigate stairs and walk short distances between buildings.

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