Nonprofit Executive Administrative Assistant Location:

Greenville, SC Schedule:

Full-Time |

Monday-Friday Salary:

$45,000 annually Are you the person everyone relies on to keep things running smoothly? Do you thrive on organization, anticipating needs, and helping leaders operate at their highest level? Are you highly detail-oriented, proactive, and passionate about creating order in a fast-paced environment? If so, we'd love to meet you! We are seeking an experienced Executive Administrative Assistant to serve as the primary administrative partner to our Executive Director. This is far more than a traditional administrative role. You'll serve as an extension of executive leadership, managing priorities, coordinating communication, supporting strategic initiatives, and ensuring nothing falls through the cracks. The ideal candidate is someone who enjoys working behind the scenes to make a meaningful impact, possesses exceptional judgment and professionalism, and thrives in a collaborative, mission-driven environment.

What You'll Do:

Executive Support Manage and maintain the Executive Director's complex calendar and scheduling priorities. Coordinate meetings with staff, board members, donors, community partners, and volunteers. Prioritize requests and protect executive time. Arrange travel and prepare detailed itineraries. Conduct daily and weekly calendar reviews to ensure readiness. Meeting & Event Coordination Prepare agendas, presentations, and supporting materials. Coordinate meeting logistics, technology, Zoom meetings, catering, and hospitality. Track meeting action items and ensure timely follow-up. Prepare Board of Directors meeting packets and assist with board communications. Executive Communications Manage the Executive Director's email inbox. Respond to routine correspondence on behalf of the Executive Director when appropriate. Prioritize urgent communications and route inquiries to the appropriate team members. Maintain systems to ensure follow-up on commitments, projects, and delegated tasks. Administrative & Organizational Support Coordinate electronic document routing and signatures. Maintain organized digital files and records. Assist with payroll submissions, correspondence, filing, and document management. Support organizational initiatives and special projects. Conduct weekly planning meetings with the Executive Director. Collaboration & Relationship Management Serve as a trusted liaison between executive leadership, staff, board members, donors, volunteers, and community partners. Foster communication across departments. Help keep projects moving through proactive follow-up. Identify opportunities to improve systems, workflows, and organizational efficiency. What We're Looking For Our ideal candidate is: Exceptionally organized and detail-oriented. Proactive with the ability to anticipate needs before they arise. A strong communicator with excellent written and verbal skills. Professional, polished, and able to build positive relationships with a variety of stakeholders. Able to maintain the highest level of confidentiality and discretion. Comfortable managing multiple priorities in a fast-paced environment. Independent, resourceful, and solutions-focused. Passionate about supporting leadership and helping an organization succeed. QualificationsRequired Bachelor's degree and/or 3-5 years of relevant administrative experience. Exceptional organizational and project management skills. Advanced proficiency with Google Workspace, Microsoft Office, Zoom, and cloud-based technology. Strong customer service and relationship-building skills. Excellent time management and ability to prioritize competing deadlines. Ability to learn new software platforms quickly. High emotional intelligence, professionalism, and sound judgment. Preferred Executive-level administrative support experience. Experience working within a nonprofit organization. Benefits We value our employees and offer a competitive benefits package, including:

Salary:

$45,000 annually 80% employer-paid health insurance Monthly insurance reimbursement Monthly technology reimbursement 18 days of Paid Time Off Paid major holidays Paid office closure between Christmas and New Year's Optional 401(k) participation Why Join Our Team? This is an opportunity to become a trusted partner to executive leadership while making a meaningful contribution to an organization that values collaboration, service, and excellence. If you're someone who enjoys creating structure, solving problems, building relationships, and helping leaders focus on what matters most, we'd love to hear from you. Apply today and bring your organizational expertise to a team where your work truly makes a difference!

Pay:

$45,000.00 per year

Benefits:

Health insurance Paid time off

Work Location:

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