Requirements Key Requirements :

Education :

High School Diploma is required; a Bachelor's degree is preferred.

Experience :

Minimum of 2-3 years of experience providing administrative support to senior executives in a fast-paced, professional environment.

Skills :

Exceptional organizational, critical thinking, and problem-solving abilities. High attention to detail with a demonstrated ability to manage multiple priorities and complex tasks efficiently.

Communication :

Strong verbal and written communication skills. Must be proficient in reading, writing, and speaking English, with the ability to clearly articulate ideas, respond to inquiries professionally, and represent the executive team with discretion and poise.

Interpersonal :

Professional, courteous, and approachable. Proven ability to build strong working relationships, collaborate effectively across teams, and navigate sensitive or confidential situations with discretion.

Technology :

Proficiency in Google Workspace (Gmail, Docs, Sheets), Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, etc.), Monday.com, and Tick Tick To-Do app.

Flexibility & Schedule :

Adaptable to evolving business needs. Schedule flexibility is required, including occasional after-hours support or travel based on executive demands or company events.

Professionalism & Presentation:

Must maintain a polished, professional appearance and demeanor, particularly when interacting with guests, executives, or external partners.

Work Environment :

Responsible for maintaining an organized and professional workspace. Ensures that shared areas, including conference rooms and reception spaces, remain clean, orderly, and guest-ready.

Transportation :

Must have reliable transportation to and from work, as well as for occasional off-site meetings or work-related travel.

Stress Management :

Ability to manage high-pressure situations, deadlines, and shifting priorities.

Physical Requirements :

The Executive Administrative Assistant position is primarily office-based and involves routine desk work with occasional mobility throughout the corporate office.

Mobility :

Ability to move throughout the office, meeting rooms, and reception areas. Occasional movement required for event setup or receiving deliveries.

Standing and Walking :

Must be able to stand and walk intermittently throughout the day, including during visitor support, meetings, or event coordination.

Lifting and Carrying :

Occasionally required to lift or carry office supplies, mail, or event materials weighing up to 50 pounds. Assistance should be requested for anything beyond this limit.

Posture and Motion :

Frequent sitting for extended periods at a computer workstation. Occasional reaching, bending, or stooping to access files, supplies, or storage areas.

Vision and Hearing :

Must have adequate visual and auditory capabilities to perform tasks involving computer use, communication, and attention to detail.

Manual Dexterity :

Must possess manual dexterity to operate standard office equipment, including computers, phones, copiers, etc.

Work Environment:

Typical office environment with moderate noise levels, which may vary during business activities. Occasional exposure to external parties during on-site events or visits.

Travel Requirements :

This position involves approximately 5% travel, primarily for attending company events, off-site conferences, and other executive-related needs.

Equal Opportunity and Accommodation Statement :

DMA Industries, LLC is proud to be an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace where all employees are respected, valued, and empowered. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. We also recognize the importance of accessibility and are committed to providing reasonable accommodations to individuals with disabilities throughout the hiring process and during employment. 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