Executive Administrative Assistant

Executive Administrative Assistant at Efferent Labs, Inc. Executive Administrative Assistant at Efferent Labs, Inc. in Mount Pleasant, South Carolina Posted in 1 day ago.

Type:

full-time

Job Description:

We are a MedTech company in Charleston developing breakthrough biosensor technologies to transform diagnostics, monitoring, and patient care. We are seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide high-level support to the CEO and other C-suite executives. This is a ground-floor opportunity to serve as a strategic partner in a fast-paced environment, helping to scale operations, maintain focus on key priorities, and support the journey from R D through regulatory milestones toward commercialization.

Key Responsibilities

• Manage complex calendars, schedule high-priority meetings, coordinate travel arrangements, and prepare expense reports for the CEO and C-suite team.
• Draft correspondence, create presentations, agendas, reports, and materials for board meetings, investor updates, regulatory interactions, and internal leadership sessions.
• Handle sensitive and confidential information with the highest level of discretion (including IP, clinical, regulatory, and strategic matters).
• Act as a liaison with the board, senior team, external partners, and stakeholders; screen communications and prioritize incoming requests.
• Support special projects, track priorities or key initiatives, assist with office operations, vendor coordination, and limited hiring/onboarding activities as the company grows.
• Anticipate needs, conduct research, resolve scheduling conflicts, and proactively solve problems to maximize executive efficiency in a dynamic startup setting.
• Be responsive outside normal business hours when business needs arise.

Qualifications

• 58+ years of senior-level administrative experience directly supporting C-suite executives (CEO support strongly preferred), ideally in a startup, medtech, biotech, life sciences, or other regulated industry.
• Bachelors degree preferred; advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills, attention to detail, written and verbal communication, emotional intelligence, and sound judgment.
• Demonstrated ability to handle ambiguity, manage multiple priorities, maintain confidentiality, and thrive in a fast-paced, resource-constrained environment.
• Proactive chief of staff lite mindset with strong business acumen; previous exposure to board/investor support, project coordination, or regulatory environments is a plus.
• Must be authorized to work in the U.

S. and based in or willing to work in the Charleston, SC area. recblid 9llsqre6e4vzi479aj303a78a9whbs