SUMMARY OBJECTIVE

The purpose of this position is to provide high level administrative and operational support to assigned department coordinating essential clerical, administrative, and financial tasks, and serving as a key point of contact for staff and external stakeholders, ensuring effective communication and seamless operations. This job works independently, under limited supervision, reporting major activities through periodic meetings.

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary. Welcomes on-site visitors and answers telephone calls, determine purpose of visit or call, provide information as applicable and/or forward to appropriate personnel. Displays respectful, cooperative, and helpful attitudes toward fellow employees and the public. Coordinates and schedules travel, meetings, events, and appointments for the Department. Maintains payroll related records and approves timesheets for biweekly payroll. Manages staff scheduling ensuring proper coverage within the department. Compiles monthly reports as requested. Requests price quotes, place orders, and complete relevant paperwork. Submit approved purchase orders and check requests to Finance for payment. Assists with grants and preparation of departmental annual budget. Assists with writing ordinances. Prepares communications. May maintain comprehensive and accurate records to include ISO/PPC, training records, etc. May manage financial transactions ensuring timely processing of departmental payments and expenses, as well as preparing bills for inspectors. May schedule inspections and provides assistance. Schedules public education events, scheduling and for events and activities. Facilitates clear and timely communication, ensuring all staff receive relevant information. Participates in various types of projects as needed throughout the year. Maintains office supplies and coordinates maintenance of office equipment. Performs related work as assigned.

MINIMUM EDUCATION, EXPERIENCE AND SKILLS REQUIREMENTS

Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one (1) year of college. Four years of related experience or an equivalent combination of education, training and experience. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or similar software with the ability to learn new or updated software. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Ability to type a minimum of 50 words per minute. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS

(WORK

ENVIRONMENT

): Unavoidable hazards refer to job conditions that may lead to injury or health hazards even though precautions have been taken. None.

SPECIAL CERTIFICATIONS, LICENSES AND SKILLS

Must possess and maintain a valid state driver's license with an acceptable driving history.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

The Town of Surfside Beach is an Equal Opportunity Employer. ADA requires the Town to provide reasonable accommodation to qualified people with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSE

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the Town.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures, and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.

Disclaimer:

The job description is not an employment agreement or contract. The duties, skills and requirements outlined in this document represent what is required to perform the essential job functions of this position; however, this document is not to be considered all-inclusive and may be amended at any time at the discretion of the Town Administrator and with the approval of Town Council.

Job Type:

Full-time Pay:

From $47,566.00 per year

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

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