Executive Assistant

Description Executive Assistant to the CEO Non-Profit Educational Organization | Contract-to-Hire Opportunity Are you a proactive, detail-driven Executive Assistant who thrives in a fast-paced, mission-driven environment? We are partnering with a respected non-profit educational organization seeking a highly organized and intuitive professional to support their dynamic CEO. This is a unique opportunity to play a critical role at the executive level—serving as a true right hand to a leader deeply engaged in community impact, board relations, and strategic initiatives. About the Role As the Executive Assistant to the CEO, you will be the backbone of daily operations—managing complex scheduling, coordinating high-level meetings, and ensuring nothing falls through the cracks. The CEO moves quickly and is deeply involved in both internal leadership and external community work, so your ability to anticipate needs and stay one step ahead will be key to success. Key Responsibilities + Manage a high-volume, ever-changing calendar with precision and foresight + Coordinate complex travel arrangements, itineraries, and expense reporting + Prepare and organize materials for executive and board-level meetings, including presentations and reports + Attend meetings and take detailed, accurate notes; distribute clear and timely meeting minutes + Draft memos, correspondence, and internal communications on behalf of the CEO + Support Chief of Staff meetings (approximately 4 per week) and other senior leadership meetings + Maintain strict confidentiality while handling sensitive information + Track and assist with reporting in Excel and other systems + Serve as a liaison with internal teams, board members, and external stakeholders, including foundations What Makes You a Great Fit + Exceptional organizational skills with the ability to manage multiple priorities seamlessly + Strong note-taking and documentation skills—you capture details others might miss + Highly proactive with the ability to anticipate needs and think several steps ahead + Poised, professional, and comfortable supporting a high-level executive in a fast-moving environment + Detail-oriented with a "get it right the first time" mindset—especially with travel and logistics + Comfortable working both independently and collaboratively Why This Opportunity? + Work closely with an inspiring CEO making a meaningful impact in the community + Gain exposure to board-level operations and strategic initiatives + Be part of a collaborative, purpose-driven organization + Opportunity to transition into a long-term role If you're someone who thrives on being indispensable, enjoys keeping executives organized and effective, and wants to contribute to a meaningful mission, we'd love to connect with you. Requirements

• A minimum of 5 years of experience supporting C-level executives or senior leadership.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Strong written and verbal communication skills, including experience drafting detailed correspondence.
• Demonstrated ability to manage complex travel arrangements and scheduling with precision.
• High degree of discretion and attention to detail.
• Experience preparing presentations for board or executive-level audiences is preferred.
• Prior experience in a non-profit or mission-driven organization is a plus.

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