Donor Services Coordinator & Executive Assistant

Donor Services Coordinator & Executive Assistant Healing Housing Nashville, TN Job Details Full-time $45,000 - $55,000 a year 1 day ago Benefits Paid holidays Health insurance Paid time off 401(k) matching Qualifications Database maintenance Collaboration Donor thank you note management Executive administrative support Administrative experience Attention to detail Calendar management Donor cultivation report preparation Donor report preparation Donor and alumni database management Full Job Description Healing Housing's mission is to shelter and love women healing from addiction. Through our housing-first residential recovery program, we serve women coming from treatment, incarceration, and severe housing instability. We provide comprehensive support to help women build stable, healthy lives in recovery. Position Summary Healing Housing is seeking a highly organized, detail-oriented professional to coordinate gift administration and donor services while providing administrative support to the Executive Director. This role works closely with the Executive Director, Development Lead, and staff across the organization to help keep important priorities moving forward. The ideal candidate enjoys supporting others, keeping things organized, and ensuring important details don't fall through the cracks. The primary focus of this position is gift processing, donor acknowledgments, donor database maintenance, and grant tracking. Responsibilities include processing gifts, preparing donor acknowledgments, maintaining donor records, generating reports, and tracking grant deadlines and reporting requirements. This role also provides administrative support to the Executive Director, including board support, HR coordination, mailings, and special projects. This role is best suited for someone with prior experience in donor database administration, gift processing, or donor services. Responsibilities Donor Services & Gift Administration Process gifts and coordinate donor acknowledgments Maintain accurate donor records and giving history Maintain the donor CRM, ensuring records are accurate, organized, and accessible Prepare giving reports and mailing lists as needed Maintain the organization's grant calendar and reporting schedule Assist with donor stewardship activities, fundraising events, and annual appeals Executive Director Support Provide administrative support, including scheduling, follow-up, and project coordination Track deadlines, action items, and key organizational priorities Coordinate board support, grant reporting, mailings, and special projects Assist with HR, accounting, and vendor coordination Help ensure important organizational details are completed accurately and on time

Qualifications Required:

Experience with donor databases, gift processing, and donor acknowledgments Experience in donor services, executive support, nonprofit administration, office management, or a related field Strong organizational skills and attention to detail Experience generating donor reports and maintaining accurate records Excellent written and verbal communication skills Ability to manage multiple priorities and follow through consistently Proficiency with Microsoft Office and Google Workspace What We're Looking For We're looking for a dependable, proactive person who enjoys supporting others, keeping things organized, and helping important work move forward. Experience with donor databases and gift administration is required. The ideal candidate is friendly, collaborative, and comfortable working in a mission-driven environment where compassion, teamwork, and accountability go hand in hand. Compensation & Benefits Salary range: $45,000-$55,000, depending on experience Paid time off and holidays Monthly healthcare stipend 401(k) retirement plan with employer match To Apply Applications will be reviewed on a rolling basis until the position is filled. Please submit a resume and brief cover letter outlining your interest and relevant experience to:

Pay:

$45,000.00 - $55,000.00 per year

Benefits:

401(k) matching Health insurance Paid time off

Work Location:

In person