Job Description
About Us BD Capital is a private lending firm focused on providing flexible, asset-based financing solutions for real estate investors across the country. We specialize in bridge, construction, and rental property loans, supporting borrowers through acquisitions, refinances, and ground-up development projects. Our platform is built around speed, transparency, and execution . We pride ourselves on moving quickly from term sheet to closing while maintaining disciplined underwriting and a consistent, scalable process. Our team works closely with borrowers and brokers to navigate complex deals, ensuring clear communication and a streamlined experience from start to finish. At BD Capital, we are not just transaction-focused, we aim to build long-term relationships with our clients by being a reliable capital partner across multiple projects. Internally, we emphasize collaboration, accountability, and continuous process improvement to support our growth and deliver a high level of service on every deal. Position Overview We are seeking a detail-oriented and proactive Executive Assistant / Transaction Coordinator to support our Managing Director and Sales Team in Nashville, TN. This role bridges high-level administrative support with meticulous process management, ensuring deals move seamlessly from contract to close while our teams' daily operations run flawlessly.
Key Responsibilities Transaction Coordination & Compliance Contract-to-Close Management:
Oversee administrative aspects of transactions from ratification to closing. Deadline Tracking:
Monitor important dates, contingency periods, and inspections, ensuring all contractual milestones are met and communicated. Document Preparation:
Draft, review, and organize necessary documents including addenda, disclosures, and closing packages. Vendor & Client Liaison:
Act as the primary point of contact between agents, buyers, sellers, lenders, title companies, and inspectors. Compliance:
Ensure all transaction files are fully compliant with brokerage, state, and local regulatory requirements. Executive Support & Administration Calendar Management:
Manage and optimize complex schedules, meetings, and travel arrangements. Inbox & Correspondence:
Screen incoming calls, draft professional email responses, and proactively filter communications. Meeting Preparation:
Prepare agendas, take detailed meeting minutes, and track actionable deliverables. Office Operations:
Maintain office supplies, oversee files and databases, and continuously improve workflow efficiency. Qualifications & Requirements Experience:
2-3+ years of experience in administrative support; operations and/or transaction management a plus. (Real estate or lending experience heavily preferred). Organization:
Exceptional multitasking and organizational abilities. Detail-oriented with strong follow-through and problem-solving ability Communication:
Outstanding written and verbal communication skills. Must be able to maintain a calm, professional demeanor under pressure. Tech-Savviness:
Proficiency in Google Workspace, Microsoft Office, and modern CRM or transaction management platforms. Discretion:
Ability to handle confidential and sensitive information with the utmost discretion. What We're Looking For Clear and confident communicator who can manage both internal and external communication effectively. Execution-focused with a strong sense of urgency. Detail-oriented with a with the ability to manage multiple aspects of the lending process. Problem-solver who identifies potential issues early and works toward solutions. Comfortable in a fast-paced, high-volume environment Collaborative team player who supports a standardized and scalable workflow. Continuous improvement mindset with a focus on efficiency and execution. Why Join Us Fast-paced, growth-oriented environment. Opportunity to shape and improve internal processes. High visibility across departments. Direct impact on company success and revenue generation. Structured processes and clear expectations. Competitive compensation and benefits package. Collaborative, team-oriented culture focused on execution and accountability . Pay:
From $65,000.00 per year Benefits:
401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location:
In person
