Executive Assistant

Executive Assistant —

Grimmett Law Firm, PLLC Location:

Franklin, Tennessee (full-time, in-office) Reports to: David R. Grimmett, Principal Attorney Job Summary Grimmett Law Firm, PLLC is a plaintiff-side litigation firm in Franklin, Tennessee handling insurance bad faith, personal injury, workers' compensation, and family law matters for sophisticated clients throughout Tennessee. We are hiring a full-time Executive Assistant to report directly to the principal attorney and serve as the gatekeeper for his time and attention. The role is focused on managing the attorney's inbox and calendar and keeping him organized — this is not a file clerk position and not a paralegal position. Success in the role means the attorney spends his hours on legal work, not chasing scheduling or sorting through email. The position is full-time, in-office in Franklin, Tennessee, with a salary range of $40,000-$50,000 depending on experience.

Duties:

Monitor and triage the attorney's Outlook inbox throughout the business day. Categorize incoming email by sender type, subject matter, and urgency level. Draft routine email responses for attorney review and approval. Escalate urgent items to the attorney immediately by the appropriate channel. Route case-related email into Filevine and maintain accurate case communication logs. Maintain a same-day acknowledgment standard for all incoming email. Own the attorney's calendar, including all scheduling and conflict resolution. Schedule consultations, depositions, hearings, mediations, and meetings within defined firm rules. Protect calendar blocks for trial preparation and focused legal work. Coordinate scheduling with opposing counsel, court clerks, clients, and vendors. Track open items, deadlines, and commitments the attorney has made. Provide a morning briefing of the day's priorities and an end-of-day summary of unresolved items. Conduct a weekly sweep of pending items and surface anything that has gone quiet before it becomes urgent. Serve as the first point of contact for callers and visitors asking for the attorney. Handle routine inquiries within defined authority and escalate cleanly when items exceed that authority. Maintain strict confidentiality over all client matters, firm operations, and communications. Skills Detail-oriented to a degree that nothing falls through the cracks. Strong written communication suitable for representing a law firm to clients, opposing counsel, and courts. Comfortable saying no, redirecting requests, and setting expectations with sophisticated parties. Quick to learn and use technology — Microsoft 365, Filevine, and AI-assisted tools are used daily. Calm and composed under pressure created by litigation deadlines and client emotions. Discreet and trustworthy with confidential information. Strong organizational instincts and a follow-through orientation. Bachelor's Degree preferred but not required Prior law firm experience preferred but not required. Familiarity with Filevine or another case management system preferred but not required. Experience with AI-assisted drafting tools preferred but not required.

Pay:

$40,000.00 - $43,000.00 per year

Benefits:

Paid time off Application Question(s): Do you have experience handling a large volume of emails for someone else? Please describe what skills you will bring to this position that differentiate you from other candidates.

Experience:

Executive administrative support: 1 year (Preferred)

Location:

Franklin, TN 37067 (Preferred)

Work Location:

In person