Executive Administrative Assistant Essex Association Management - 2.5 Addison, TX Job Details Full-time $21 - $28 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Life insurance Qualifications Customer communication Confidential information handling Microsoft Outlook Spreadsheets Executive administrative support Research High school diploma or GED Office management Time management Full Job Description Position Overview We are seeking a highly organized, dependable, and proactive Executive Administrative Assistant to the CEO of a growing HOA management company. This is a hands-on position for someone who enjoys wearing multiple hats, taking ownership, and helping keep the business running smoothly. The Executive Administrative Assistant will provide direct support to the CEO while also assisting with day-to-day administrative operations, homeowner and board communications, document management, and special projects. The ideal candidate is professional, resourceful, detail-oriented, and comfortable working independently in a fast-paced environment where priorities can change quickly. Major Duties and Responsibilities Manage the CEO's calendar, appointments, meetings, and daily schedule. Prepare meeting agendas, reports, correspondence, and other materials for the CEO. Monitor emails and communications requiring the CEO's attention and help prioritize follow-up. Track outstanding tasks, commitments, and deadlines. Anticipate the CEO's needs and proactively handle administrative matters. Handle confidential business, financial, homeowner, employee, and personnel information with discretion. Prepare and distribute meeting notices, agendas, packets, minutes, and follow-up communications as directed. Maintain organized HOA records, documents, correspondence, and meeting materials. Assist with tracking board requests, action items, and deadlines. Communicate professionally with HOA board members and homeowners regarding administrative matters. Help ensure follow-up on community issues, requests, and outstanding items. Respond professionally and promptly to homeowner and client inquiries. Receive, document, and route homeowner concerns and service requests. Assist with maintaining accurate records of homeowner communications and requests. Escalate sensitive, urgent, or complex issues to the appropriate manager or CEO. Maintain a professional and service-oriented approach when dealing with difficult or frustrated homeowners. Maintain organized vendor information, contracts, certificates, and other documentation. Assist the CEO and management team with obtaining proposals and coordinating projects. Prepare letters, notices, spreadsheets, reports, forms, and other business documents. Assist with accounts payable, invoice organization, expense tracking, and administrative financial tasks as needed. Help identify ways to improve office procedures, organization, communication, and efficiency. Assist the CEO with special projects and business initiatives. Conduct research and compile information as requested. Help coordinate company events, client meetings, community events, and other activities. Take ownership of projects from start to finish and provide regular status updates. Education and Experience High school diploma or equivalent (Associate or Bachelor's Degree preferred). 2+ years of administrative, executive assistant, office management, property management, HOA management, or related experience. Strong organizational and time-management skills. Excellent written and verbal communication skills. Strong attention to detail and follow-through. Ability to prioritize multiple tasks and meet deadlines. Ability to work independently and take initiative. Proficiency with Microsoft Office, including Excel and Outlook Ability to handle confidential and sensitive information professionally. FT Benefits Paid Time Off Health insurance

Dental Insurance Pay:

$21.00 - $28.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off

Work Location:

In person