Executive Assistant

Executive Assistant Karo Solutions AB Austin, TX Job Details Full-time $70,000 - $80,000 a year 1 day ago Benefits 401(k) Paid time off Professional development assistance Qualifications Google Workspace Google Docs Zoom Slack Executive administrative support Full Job Description Job Summary We are hiring on behalf of our client, a fast-growing digital marketing agency, for an Executive Assistant to the CEO . This role goes beyond traditional administrative support — it requires someone who can anticipate needs, manage priorities, and operate as a trusted partner to the CEO in a fast-paced, high-performance environment. The ideal candidate is highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion. Key Responsibilities Act as the primary point of coordination between the CEO and internal/external stakeholders Manage complex calendars across multiple time zones and resolve scheduling conflicts Own inbox management, prioritization, and drafting communications on behalf of the CEO Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed Plan and manage travel logistics, including last-minute changes Support execution of special projects and operational initiatives Prepare reports, presentations, and internal communications Maintain confidentiality across all executive and business matters Proactively identify gaps, inefficiencies, and areas for improvement What We're Looking For 3+ years of experience as an Executive Assistant or similar role supporting senior leadership Strong organizational and multitasking abilities in fast-paced environments Excellent written and verbal communication skills in English High level of discretion and professionalism Ability to work independently and make decisions with limited guidance Strong problem-solving mindset and ownership attitude Comfortable working across time zones and adapting to changing priorities Tech-savvy with the ability to quickly learn new tools and systems Tools & Systems Google Workspace (e.g., Gmail, Calendar, Docs, Sheets, Slides) Project management tools (e.g., Asana, ClickUp, Trello, Monday) Communication tools (Slack, Zoom, Teams)

Job Type:

Full-time Pay:

$70,000.00 - $80,000.00 per year

Benefits:

401(k) Paid time off Professional development assistance

Work Location:

In person