Executive Assistant to the Superintendent (230 days)

Executive Assistant to the Superintendent (230 days) Calallen Independent School District - 5.0 Corpus Christi, TX Job Details Full-time $24.25 an hour 7 days ago Qualifications Computer operation Word processing Spreadsheets Executive administrative support High school diploma or GED Clerical experience Productivity software Data analysis software Full Job Description Reports to:

Superintendent Date Revised:

May 22, 2026 Dept./

School:

Executive Office Primary Purpose:

Work under minimum supervision to ensure the efficient operation of the superintendent's office and provide clerical services to the superintendent and board of trustees. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.

Qualifications:

Education/Certification:

High school diploma or

GED Special Knowledge/Skills:

Knowledge of school district organization, operations, and administrative policies Ability to read and comprehend instructions, short correspondence, and memos Ability to make independent decisions regarding planning, organizing, and scheduling Excellent public relations, organization, communication, and interpersonal skills Ability to use software to develop spreadsheets, perform data analysis, and do word processing Ability to multi-task and prioritize numerous complex administrative activities

Experience:

5 years or more advanced secretarial experience with extensive contact with people

Major Responsibilities and Duties:

Records, Reports, and Correspondence Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required. Attend and record minutes of executive staff and board meetings as required. Prepare all correspondence, forms, reports, manuals, memoranda, presentations and reports for superintendent. Comply with policies established by federal and state laws and regulations, and local board policy. Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed. Accounting Perform routine bookkeeping tasks and maintain department budget records. Prepare and process purchase orders and payment authorizations. Reception and Phones Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators. Schedule appointments and maintain superintendent's calendar. Other Manages and coordinates school board and bond election protocols in conjunction with the Nueces County Clerk and in accordance with Texas Election Code. Assign work to executive office clerical staff and oversee completion. Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms. Compile, maintain, and file all reports, records, policies, and other documents as required. Maintain confidentiality. Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

Environment:

May work prolonged or irregular hours ; occasional districtwide travel

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress