We are looking for an Executive Assistant to provide high-level support to senior leadership in Houston, Texas. This Contract to permanent opportunity is ideal for a candidate with relevant experience who can manage competing priorities, maintain strong attention to detail, and help leadership stay organized and effective in a fast-paced environment. The role combines executive support, meeting coordination, travel planning, and administrative oversight to improve communication, follow-through, and day-to-day business operations.

Responsibilities:

• Oversee a dynamic executive calendar, prioritizing appointments and ensuring time is aligned with business needs and leadership objectives.
• Arrange domestic and international travel, manage itinerary changes, and assist with documentation needed for business trips, including visa-related support when required.
• Prepare and process expense reports while tracking submissions and maintaining accurate administrative records.
• Develop, edit, and format presentations, reports, spreadsheets, and correspondence for internal leaders and external stakeholders.
• Coordinate leadership meetings by organizing agendas, assembling presentation materials, distributing documents, and monitoring follow-up actions after each session.
• Support board and senior leadership events by handling scheduling, meeting logistics, venue arrangements, meal coordination, and material distribution.
• Maintain shared executive and organizational calendars that reflect leadership meetings, company events, employee time off, and other key business activities.
• Assist with special projects and company events, including leadership off-sites, seasonal gatherings, and other high-visibility engagements.
• Serve as a dependable resource for office administrative coordination and contribute to workplace initiatives such as health and safety committee activities.