POSITION SUMMARY

As the Executive Personal Assistant, you will serve as the primary support for the Broker/Owner by helping manage daily operations, communications, scheduling, and administrative responsibilities. You will assist with business activities across property management, real estate transactions, marketing, client communications, and occasional personal errands or appointments. The ideal candidate is someone who anticipates needs, solves problems independently, and enjoys helping an organization operate efficiently.

RESPONSABILITIES

Executive Support Manage the Broker's calendar, appointments, meetings, and travel arrangements Monitor and process daily incoming email Organize daily priorities and assist with time management Monitor and organize email correspondence, responding or drafting replies when appropriate Prepare reports, presentations, and meeting materials Assist with confidential projects and executive correspondence Property Management Support Assist with team supervision, organization and tracking of KPIs Help prepare owner and tenant communications Monitor task completion and project deadlines Organize property documentation and digital files Real Estate Transaction Support Assist in processing listings, leases, and sales transactions Coordinate inspections, appraisals, and closing deadlines Maintain transaction files for compliance Follow up with title companies, lenders, agents, and clients Skillfully calculate, prepare commission disbursement authorizations for pending sales Ensure required documentation is complete and properly filed Administrative Support Organize electronic filing systems Maintain spreadsheets and reports Coordinate office projects and special assignments Assist with event planning and company initiatives Handle incoming calls and direct inquiries appropriately Personal Assistance Occasionally assist the Broker with personal administrative tasks such as: Scheduling appointments Coordinating personal errands and deliveries Managing reminders and important deadlines Assisting with travel planning and reservations

QUALIFICATIONS

Minimum 2 years of administrative or executive assistant experience Bilingual (English & Spanish) Property management or real estate experience preferred Excellent organizational and time management skills Strong written and verbal communication and follow-up skills People skills. The ability to build a great rapport with clients and colleagues Ability to prioritize multiple projects simultaneously Professional demeanor with high attention to detail Ability to learn company-specific software programs and applications. Strong problem-solving abilities Ability to maintain confidentiality Preferred Skills Google Workspace (Docs, Sheets, Calendar, Drive) Microsoft Office CRM software & Property management software DocuSign Trello, Asana, Monday.com, or similar project management tools Desired Characteristics We're looking for someone who is: Exceptionally organized Proactive rather than reactive Detail-oriented Resourceful and solution-focused Professional and trustworthy Comfortable working in a fast-paced environment Positive with a strong customer service mindset Adaptable and eager to learn Able to handle confidential information with discretion Bonus Qualifications Active Texas Real Estate License or currently pursuing one Experience in property management Marketing or social media experience

Job Type:

Full-time Pay:

$12.00 - $14.00 per hour

Benefits:

401(k) Paid time off Professional development assistance

Education:

Bachelor's (Preferred)

Experience:

Administrative activities: 2 years (Required)

Language:

Spanish (Required)

Work Location:

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