Executive Assistant to Chief Executive Officer

Location:

Midland, TX Industry:

Oil & Gas / Oilfield Services We are seeking a highly proactive, detail-oriented Executive Assistant to support the CEO of a growing oilfield services company. This individual will act as a true right-hand partner—owning calendar management, coordinating logistics, and ensuring the CEO stays organized, prepared, and focused on high-impact priorities. This role requires a go-getter mentality , strong judgment, and the ability to operate with urgency, discretion, and minimal direction.

What You'll Do:

Own the CEO's calendar Schedule, coordinate, and prioritize meetings across internal and external stakeholders Manage shifting priorities and protect time for key initiatives Coordinate meetings & communication Set up Microsoft Teams meetings and send invites Prepare agendas, track action items, and follow up as needed Manage travel & logistics Book flights, hotels, rental cars, and itineraries Ensure seamless travel experiences and adjust plans in real time when needed Support personal & business activities Assist with personal calendar coordination and scheduling Handle miscellaneous requests, errands, and time-sensitive tasks Expense tracking & administrative support Track expenses, receipts, and reimbursements Assist with basic reporting and documentation Be a gatekeeper & problem solver Anticipate needs before they arise Prioritize requests and manage competing demands with professionalism What We're Looking For 3+ years of administrative experience, ideally supporting a CEO, executive, or senior leader Strong organizational and time management skills Ability to operate in a fast-paced, high-demand environment High level of discretion and professionalism Excellent communication skills (written and verbal) Proficiency with Microsoft Office Suite, especially Outlook and Teams Resourceful, adaptable, and solution-oriented mindset