Executive Assistant to EDC/CDC CEO

A City application must be completed to be considered a candidate. Online applications are accepted at https://www.governmentjobs.com/careers/princetontx. Under the direction of the CEO of the Princeton Economic Development Corporation (EDC) and Community Development Corporation (CDC), the Executive Assistant performs advanced, confidential, and highly responsible administrative and board support duties. This role serves as a key liaison between the

CEO, EDC/CDC

boards, city departments, and the public. Responsibilities include office management, board meeting preparation, recordkeeping, calendar coordination, event and travel logistics, and regulatory compliance related to agendas, notices, and minutes.

Essential Functions:

Provide professional administrative support to the CEO, including managing calendars, scheduling meetings, and preparing communications and reports. Draft, format, and proofread correspondence, reports, memos, presentations, and legal or policy documents Draft, edit, and distribute board agendas, meeting packets, legal notices, and public postings in accordance with the Texas Open Meetings Act. Prepare EDC/CDC agenda items for City Council Meetings. Coordinate and organize internal meetings, external engagements, and special events, including logistics, materials, vendors, and travel arrangements Organize special events, ribbon cuttings, or stakeholder engagements related to EDC/CDC initiatives. Attend EDC and CDC board meetings, record minutes, and prepare/post follow-up documentation. Coordinate with city departments, legal counsel, and external stakeholders to ensure timely delivery of materials, notices, contracts, and correspondence. Serve as a liaison between executive staff and internal departments, external agencies, vendors, and the public Maintain department records, manage filing systems, and ensure confidentiality of sensitive or proprietary information Maintain and update EDC/CDC official records, including board rosters, term expirations, resolutions, and corporate documents. Support project management by tracking deadlines, deliverables, and follow-up actions across teams Perform procurement and budget-related tasks, including invoice processing, expense reporting, purchasing, and P-card reconciliation. Assist with budget tracking, expense reporting, and procurement in coordination with finance staff. Monitor incoming calls, emails, and mail; respond, redirect, or escalate as appropriate. May take meeting minutes, prepare agendas, and assist with board/committee administrative support. Provide excellent customer service to internal stakeholders and external visitors in person, by phone, and electronically. Assist in onboarding new board members and maintain training documentation in compliance with bylaws and state laws. Maintain confidentiality and exercise sound judgment in all matters related to business development, strategic projects, and board governance. Serve as a key contact for businesses, developers, and citizens seeking information about EDC/CDC operations. Performs other duties as assigned or needed Necessary Knowledge, Skills and Abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Adobe Acrobat, Teams, and scheduling software Strong understanding of board governance, meeting procedures, and the Texas Open Meetings Act. Ability to compose clear and concise agendas, legal postings, meeting minutes, and correspondence. Excellent grammar, writing, editing, and verbal communication skills. Ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment Strong interpersonal skills with the ability to build and maintain professional relationships across levels Discretion in handling confidential and sensitive information. Must exercise sound judgment, initiative, and professionalism in all interactions. Knowledge of records retention, purchasing, and administrative procedures. Detail-oriented with strong proofreading and organizational skills. Ability to work independently, take initiative, and make sound decisions with minimal supervision.

Qualifications:

A City application must be completed to be considered a candidate. Online applications are accepted at https://www.governmentjobs.com/careers/princetontx.

Minimum Qualifications Requirements:

Associate s degree in Business Administration, Office Management, Public Administration or a related field. A Bachelor s degree is preferred. Minimum of three (3) years of progressive administrative support experience, preferably in an executive or senior-level environment position in a similarly sized public sector municipality; or equivalent combination of education and experience. Must pass a pre-employment drug screening, physical, and criminal background check. Must possess a valid State of Texas Driver s License. Notary Public certification is preferred (or must be obtained within two months from the date of hire).