Executive Administrative Assistant 12+ month contract On-site, San Antonio TX $30-40/hr Depending on experience

Schedule:

Monday-Thursday, 5:00 AM - 4:00 PM (flexibility required)

Safety Requirements:

Safety toe shoes, safety glasses, and hearing protection required when on the production floor. This role combines executive-level administrative support, project coordination, strategic planning assistance, data analysis, executive communications, and presentation development. The ideal candidate is highly professional, proactive, able to anticipate leadership needs, and capable of translating operational data and business objectives into executive-ready presentations, reports, and action plans. This position requires exceptional organizational skills, discretion, and the ability to influence and coordinate across multiple functions including Operations, Human Resources, Safety, Quality, Materials, and Continuous Improvement. Key Responsibilities Executive Leadership Support Serve as primary administrative partner to the Plant Manager and Operations Leadership Team. Manage executive calendars, schedules, meetings, travel, and leadership events. Anticipate leadership needs and proactively address priorities, scheduling conflicts, and critical deadlines. Handle highly confidential employee, operational, financial, and organizational information with discretion. Strategic Communications & Executive Presentations Create and maintain executive-level PowerPoint presentations for leadership reviews, business updates, staffing strategies, operational reviews, and corporate presentations. Translate complex operational and business information into compelling executive presentations and visual storytelling. Prepare site communications, leadership updates, talking points, announcements, and meeting materials. Analytics & Business Reporting Analyze large data sets including production metrics, labor utilization, staffing trends, attendance, quality KPIs, safety metrics, and operational performance. Develop dashboards, scorecards, visual reports, and leadership summaries. Utilize Excel and Power BI to identify trends and support data-driven decision making. Prepare weekly, monthly, and quarterly reporting packages for plant and executive leadership teams. Project & Initiative Management Support plant strategic initiatives and operational improvement projects. Coordinate cross-functional meetings, action-item tracking, and follow-up activities. Partner with department leaders to ensure timely completion of business objectives. Track key milestones, deliverables, and project timelines. Cross-Functional Partnership Act as liaison between executive leadership and plant functional leaders. Collaborate with HR, Safety, Quality, Maintenance, Finance, and Operations teams. Support leadership events, employee engagement activities, town halls, and organizational initiatives. Minimum Qualifications Associate's degree required; Bachelor's degree preferred. 5+ years of executive administrative support experience supporting senior leaders, directors, plant managers, or executive-level leadership. 3+ years of experience in a manufacturing, industrial, operations, or production environment preferred.

Advanced Microsoft Office skills including:

PowerPoint (expert level) Excel (pivot tables, dashboards, advanced formulas, data analysis) Outlook Word Experience preparing executive presentations and boardroom-quality materials. Proven ability to manage confidential information and highly sensitive business matters. Preferred Qualifications Experience supporting Plant Managers, Site Directors, Operations Directors, or Executive Leadership. Experience with Power BI, SAP, SuccessFactors, or other enterprise systems. Project coordination or project management experience. Familiarity with manufacturing KPIs and operational excellence methodologies. Ability to work independently with minimal direction while managing multiple competing priorities. Key Competencies Executive Presence Strategic Thinking Business Acumen Influencing and Relationship Building Project Management Data Analysis Presentation Design & Visual Storytelling Communication Skills Confidentiality & Professional Judgment Organization & Prioritization

•This is a contract position that

DOES NOT

include Paid Time Off or Holiday pay #IND1

Pay:

$30.00 - $40.00 per hour Expected hours: 40.0 - 42.0 per week

Benefits:

401(k)

Work Location:

In person