Executive Assistant

Description Our client is looking for an experienced Executive Assistant to provide dedicated support to a senior executive overseeing several business entities in Texas. This contract-to-permanent position is ideal for someone who thrives in a fast-moving environment and can balance administrative leadership with day-to-day operational coordination. The right candidate will bring sound judgment, strong organization, and the ability to manage sensitive matters with discretion.

Responsibilities:

• Oversee a dynamic executive calendar, arranging meetings, resolving scheduling conflicts, and aligning commitments across multiple lines of business.
• Facilitate meeting preparation by assembling agendas, documenting follow-up items, and helping drive completion of next steps with internal and external partners.
• Coordinate domestic and international travel plans, including itineraries, logistics, and expense documentation, while minimizing disruptions to the executive's schedule.
• Partner with leaders across various business units to support priority initiatives and keep cross-functional efforts moving forward effectively.
• Develop high-quality presentations, reports, and briefing documents for leadership meetings, board discussions, and stakeholder updates.
• Handle confidential business information with a high degree of tact, maturity, and sound judgment.
• Assist with research, special assignments, and operational projects that support executive and organizational goals.
• Maintain accurate records, organized digital files, and essential documentation related to executive activity and business operations.
• Recommend and implement practical improvements that strengthen communication, coordination, and administrative efficiency. Requirements
• At least 5 years of experience supporting senior-level executives, ideally within a multi-company, entrepreneurial, or rapidly expanding organization.
• Demonstrated ability to manage shifting priorities independently while maintaining accuracy and close attention to detail.
• Strong written and verbal communication skills with the confidence to interact professionally with executives, clients, and outside partners.
• Proficiency with Microsoft Office and/or Google Workspace; familiarity with project coordination tools is an advantage.
• Advanced organizational, time-management, and problem-solving capabilities.
• Proven ability to handle sensitive and confidential information with discretion and integrity.
• A proactive approach, with the judgment to anticipate needs and respond with urgency when priorities change.

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