EXECUTIVE ASSISTANT

The Center for Health Care Services

•2.9 San Antonio, TX Job Details $69,295.08

•$69,311.05 a year 2 days ago Benefits Paid time off Qualifications Executive administrative support Employee relationship building Research Driver's License Desktop applications Productivity software Full Job Description

GENERAL SUMMARY

Provides multi-faceted administrative support and assistance to ensure effective executive time management and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manages the executive's schedule, meeting preparations, follow-up tasks and complex travel arrangements.

ESSENTIAL DUTIES & RESPONSIBILITIES

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Assists with community outreach events, according to area of assignment. Completes timekeeper functions (PTO, Holiday, LWOP etc.) for assigned units. Conducts research and information gathering on behalf of the executive and prepares summaries and reports. Develops positive and strategic relationships at all levels of the organization. Creates work schedules for staff to ensure proper coverage. Develops and coordinates the system of incident reports, files, records, and manuals. Maintains system of unit deadline assignments. Oversees invoice processing and ordering of office and unit supplies and associated inventory for area of assignment. Performs routine office duties including filing, faxing, typing, copying, maintaining records, answering telephone, and assisting manager with scheduling and administration. Prepares reports and presentations as directed. Provides complex administrative and secretarial support to the assigned Director(s). Performs other related duties as required.

MINIMUM ENTRANCE QUALIFICATIONS

Education and Experience Associate's Degree from an accredited university and five (5) years of experience in senior

•or executive-level administrative and/or secretarial work, or, Bachelor's Degree from an accredited university and five (3) years of experience in senior level administrative and/or secretarial work. Proficiency with standard Microsoft Office applications and system databases. Licenses or Certifications None Other Requirements Must maintain a valid driver's license and automobile insurance coverage, be able to travel as needed, and be able to meet on a consistent basis the driving record requirements of the Company's auto insurance carrier if you drive your vehicle during company business. Must maintain required credentials and mandatory training requirements to ensure compliance with all State regulations and CHCS policies. Must be able to meet the physical requirements to complete Nonviolent Crisis Intervention (NCI) and CPR training including lifting up to 12 lbs. and supporting up to 55 lbs.; bending, stooping and getting on and off the floor without assistance. Nonviolent Crisis Intervention (NCI) is a proven safe and harm-free method of behavior modification. All consumer-facing employees of CHCS must take NCI courses facilitated by the CHCS Training team within the first 45 days of employment. NCI is intended to support human service professionals in giving aggressive, disruptive, or out-of-control people the best care and welfare possible, even in the most violent situation. NCI training provides staff with the skills to safely recognize and respond to everyday crisis situations that may involve more challenging behaviors. It focuses on prevention and offers proven strategies for safely defusing anxious, hostile or violent behavior at the earliest possible stage.

PREFERRED QUALIFICATIONS

Bachelor's degree in Business Administration or related field from an accredited university. Five or more (5+) years of secretarial or administrative assistant experience, preferably in a medical or community mental health environment.

SUPERVISION

Job has no responsibility for the direction or supervision of others.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

Applicable software applications Modern office procedures, methods and computer equipment. Principles and practices of office administration. Program services in area of assignment. Purchasing best practices.

Skilled in:

Customer service Organization and time management Performing a variety of duties, often changing from one task to another of a different nature. Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios.

Problem solving Ability to:

Accurately organize and maintain paper documents and electronic files. Effectively communicate, both verbally and in writing. Establish and maintain effective working relationships. Maintain accurate and complete records. Maintain the confidentiality of information and professional boundaries. Meet schedules and deadlines of the work. Process and gather information. Understand and carry out oral and written directions. Utilize discretion, judgment and maintain confidentially when assisting executives.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to meet the physical requirements to complete Nonviolent Crisis Intervention (NCI) and CPR training including lifting up to 12 lbs. and supporting up to 55 lbs.; bending, stooping and getting on and off the floor without assistance. Must have adequate mobility that requires frequent walking, standing, bending, stooping, kneeling, reaching (vertical and horizontal), using fingers, hands, feet, legs and torso in various cares. Monday

•Friday 8am

•5pm 6800 Park Ten

•

South Code :

7150-1

SALARY RANGE:

$69,295.08

•69,311.05