Location:

\nTexarkana, TEXAS\n

Job Type:

\nFullTime\nJob Title\nExecutive Assistant I\nAgency\nTexas A&M University - Texarkana\nDepartment\nCollege Of Business, Engineering & Technology\nProposed Minimum Salary\nCommensurate\nJob Location\nTexarkana, Texas\nJob Type\nStaff\nJob Description\nTAMUT values excellence among its leadership, faculty, staff, and students and is committed to fostering a professional, respectful, and supportive university environment. We believe that a shared commitment to collaboration and mutual respect advances our mission and enables students and employees to thrive and achieve a strong sense of belonging and well‑being.\n

JOB SUMMARY

\nThe Executive Assistant I supports the Dean of the College of Engineering and Computing by providing effective and reliable administrative support; relieves the Dean of moderately complex administrative and business details; provides on-going guidance and recommendations regarding the improvement and/or implementation of institutional processes and projects; makes day-to-day decisions regarding office operations.\n

ESSENTIAL DUTIES & RESPONSIBILITIES

:\nOversees the day-to-day operation of the College, making operational decisions and providing assistance and direction to support staff and other direct reports.\nOpens, reads, and routes incoming mail. Provides appropriate information with correspondence to be answered by the Dean, maintains confidential and sensitive information. Prepares outgoing mail. Processes, copies, and routes extensive and varied internal documents for Dean's signature.\nPrepares correspondence under general instruction with responsibility for final output.\nAssists the Dean with meetings with various internal and external groups, including preparation of agendas and meeting materials and related documents; may include taking notes and minutes.\nIn consultation with the Office of the Provost, prepares letters of appointment for faculty (all terms) including specialty letters for fourth year review, penultimate year, and non-renewal. Prepares expenditure documents, reviews financial reports, and reconciles accounts.\nPrepares correspondence under own signature and assigns projects to relieve the dean for other priorities.\nAssists Dean and faculty in preparation, development and submission of new degree program proposals and related Academic Affairs documents.\nMaintains files and databases for the Dean including correspondence and other critical academic records.\nMaintains Dean's calendar, schedules appointments, provides information to callers.\nCoordinates and arranges travel schedule, makes reservations, prepares travel applications, requests for transportation and vouchers for faculty, staff, and Dean.\nAssists the Office of Institutional Effectiveness, Research, and Planning with credentialing and other duties as assigned.\nContributes to the effective team management of all relevant problems, issues, and opportunities. Serves as liaison and point of contact for administrators. Coordinates workflow and may supervise staff and/or student workers.\nThis document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.\n

KNOWLEDGE, SKILLS & ABILITIES

:\nMinimum Qualifications\nBachelor's degree in applicable field or equivalent combination of education and experience.\nThree (3) years of related experience.\nKnowledge of word processing, spreadsheet, and presentation applications.\nAbility to multitask and work cooperatively with others.\nInterpersonal and communication skills.\nPlanning and organizational skills.\nPreferred Qualifications\nTexas state agency and/or higher education experience\nFive (5) years' administrative experience\nAbility to think critically\nFamiliarity with general office equipment\nExperience with Microsoft Office 365 applications and Desktop publishing\nExperience with Canopy, Concur, FAMIS, DocuSign, and/or Workday\nExcellent interpersonal skills, including experience working with diverse populations\nOther Requirements\nAbility to work beyond normal business hours\nAbility to organize and set priorities, meet deadlines, maintain records, pay strict attention to detail, interpret, and prepare reports and compose memoranda and letters\nExcellent communication skills, including grammar, spelling, punctuation, office procedures and proofing\nMust be reliable and able to maintain confidentiality\nMust be able to promote a positive work environment and establish a positive rapport with faculty\n

SUPERVISION OF PERSONNEL

\nThis position may supervise employees.\n

OPEN UNTIL FILLED.

To :

Upload your cover letter, CV/resume, and 3 professional reference's contact information with one reference being a supervisor/manager in the questionnaire section of your application.\nPlease remember once you submit your application you will not be able to \"revise\" or upload any documents. If you have any questions about uploading or a revision to your application, you may contact HRtamut .\n

BENEFITS

(rules, policies, eligibility ):\nFrom our generous benefits package and professional development opportunities to our retirement programs and our commitment to service excellence, A&M-Texarkana is an engaging and rewarding place to work.\n

Insurance:

\nMedical\n$0 - $30 per month for Employee Only coverage after university contribution ($920 value)\nUp to 83% of premium covered by the university:\nEmployee and Spouse\nEmployee and Children\nEmployee and Family coverage\nDental & Vision\nLife Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account\n

Tuition Benefits:

Public Service Loan Forgiveness Program\n
75% waiver of tuition and fees for full-time employees, their spouses and children\n

Time Off:

8+ hours of vacation paid time off every month\n
8 hours of sick leave paid time off every month\n
8 hours of paid time off for birthday leave\n
12-15 paid holidays each year\n

Retirement:

Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)\n
Voluntary Tax Deferred Account/Deferred Compensation Plan\nProfessional Development via LinkedIn Learning\nEmployee Assistance Program\nOn Campus Wellness Opportunities\nAll positions are security-sensitive.

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