Job Summary We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and efficient communication across departments. Your proactive approach, exceptional organizational skills, and technical proficiency will help drive productivity and foster a professional environment. This position offers an exciting opportunity to be at the heart of our organization, supporting key decision-makers and contributing to our overall success. Responsibilities Manage complex calendars, schedule meetings, and coordinate appointments with precision and attention to detail. Handle incoming calls using multi-line phone systems, directing inquiries professionally and efficiently. Prepare, proofread, and edit correspondence, reports, presentations, and other documents with accuracy. Organize and maintain filing systems—both digital and physical—to ensure easy retrieval of information. Assist with data entry tasks using spreadsheets and productivity software like Microsoft Office to support various projects. Support office management duties such as ordering supplies, managing office equipment, and overseeing general administrative functions. Provide exceptional customer service by addressing client inquiries promptly and professionally, both in person and via phone or email. Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries for executives. Maintain confidentiality of sensitive information while managing personal assistant responsibilities such as calendar management and task prioritization. Facilitate effective communication between departments by organizing meetings, preparing agendas, and taking detailed minutes. Requirements Proven experience as an executive assistant or in a similar administrative role with office management responsibilities. Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with productivity software. Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment. Demonstrated experience with data entry, filing systems, and document proofreading to ensure accuracy. Exceptional phone etiquette skills utilizing multi-line phone systems for clear communication. Bilingual abilities are preferred to support diverse client interactions. Prior experience supporting executives or personal assistants is highly desirable. Knowledge of QuickBooks accounting software is a plus for handling basic financial tasks. Strong time management skills with the ability to prioritize tasks effectively under tight deadlines. Excellent customer service skills coupled with professional client communication abilities. Technical proficiency in office equipment such as printers, scanners, and telecommunication devices. Join us in this energetic role where your organizational talents will make a meaningful impact! We're committed to fostering a supportive environment that values your expertise while offering opportunities for growth within our organization.

Pay:

$48,600.00 - $58,600.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person