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Job Description
Benefits Health Insurance 401K Paid Time Off 6 Paid Holidays Cell Phone Plan About the Role American Stone is looking for a proactive and adaptable Executive Assistant with HR & Accounting Support experience to assist multiple departments in a fast-paced, hands-on environment.
Compensation:
$20-$30 hourly depending on experience This role goes beyond traditional executive support. You will be deeply involved in daily operations, HR coordination, accounting support, bilingual communication, and ensuring tasks and priorities are executed without delays across departments. This is a high-impact role ideal for someone who thrives under pressure, enjoys multitasking, communicates professionally, and takes ownership of getting things done without constant direction. If you enjoy staying busy, solving problems, supporting multiple teams, and being at the center of operations, this role is for you. A Day in the Role Manage executive schedules, communications, and shifting priorities Support HR tasks including onboarding coordination, employee communication, and administrative follow-up Assist with accounting and administrative tasks such as document organization, data entry, and internal reporting Provide bilingual support for Spanish-speaking employees, applicants, vendors, or customers when needed Act as a key point of communication between quarries, drivers, managers, vendors, and departments Coordinate delivery dispatch and assist with operational logistics Track tasks, follow-ups, and deadlines across multiple projects Draft and send professional communications independently Interface with regulatory agencies and support compliance tasks Handle incoming calls, visitors, and day-to-day office operations Maintain office supplies and ensure equipment is functioning properly Occasionally source parts or solutions for operational needs Solve problems quickly and keep operations moving in a fast-paced environment
Qualifications Required:
Candidates must be willing to provide professional references during the hiring process 5+ years of experience supporting executives, operations, HR, accounting, or administrative departments Highly organized with strong follow-through Comfortable handling multiple priorities at once Strong communication skills Resourceful, self-starter, and proactive Able to handle pressure and problem-solve in real time Comfortable supporting multiple departments in a fast-paced environment Conversational Spanish strongly preferred
Preferred:
Experience with logistics, dispatch, HR, accounting, or field teams Experience in construction, quarry, or similar industries Experience supporting multiple departments preferred Schedule Monday to Friday. 8:00 AM to 5:00 PM (schedule may vary based on business needs) About American Stone American Stone is a family-owned company supplying stone products for construction, landscaping, and retail customers. We operate multiple locations and quarries and continue to grow through strong systems and teamwork. We offer a collaborative and down-to-earth work environment where employees take ownership of their roles and contribute to real operational impact. Ready to Apply? We offer a quick, mobile-friendly application process. If this role fits your experience, we'd love to hear from you.
