An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
The Senior Executive Assistant to the Founder & Chairman provides high-level administrative, operational, and strategic support to Corey, founder and chairman of First Colony Mortgage Corporation. This role serves as a trusted right hand — managing complex scheduling, communications, projects, and personal logistics with discretion, sound judgment, and a high degree of professionalism. The ideal candidate anticipates needs before they arise, exercises strong independent judgment, and can move seamlessly between corporate priorities and personal/family matters.
KEY RESPONSIBILITIES
Calendar & Travel Management Manage executive calendar end-to-end, resolving scheduling conflicts and prioritizing meeting requests based on strategic importance Coordinate meetings across multiple stakeholders and time zones Arrange all travel logistics, including private jet and commercial flights, hotel accommodations, and ground transportation, with detailed itineraries for each trip Communications & Correspondence Screen and triage incoming email and phone communications, drafting responses on the executive's behalf Serve as primary point of contact and gatekeeper between the executive and internal staff, clients, and external partners Prepare briefing materials and talking points ahead of meetings and key conversations Meeting Coordination & Follow-Through Build agendas, attend meetings, and record detailed notes/minutes Track action items post-meeting and drive follow-up to ensure timely completion Manage logistics for larger meetings, including room setup, AV, catering, and materials Document, Project Management & Meeting Prep Draft, format, and proofread correspondence and presentations Maintain organized digital and physical filing systems Track progress on executive-sponsored initiatives, following up with stakeholders to keep deadlines on schedule Send daily prioritization lists reflecting decisions, key meetings, and priorities Administrative Operations Process expense reports, reimbursements, and invoices Manage executive supply ordering and general office logistics Strategic Judgment & Prioritization Exercise discretion in determining which matters require direct executive attention versus items that can be delegated or resolved independently Proactively anticipate needs to minimize friction and maximize the executive's time Additional Responsibilities (As Needed) Support HR/onboarding processes Plan and execute offsites and board meetings Assist with personal scheduling or family logistics for the executive Personal Investment Tracking Manage, prioritize, and follow up on needed items related to Corey's personal investments outside of First Colony
REQUIRED SKILLS & ATTRIBUTES
Bachelor's degree (or equivalent experience) in a business related filed preferred 5-7 years of executive support/assistant experience supporting C-Suite Leadership Exceptional working knowledge of MS Office tools and technology; Powerpoint, Excel, WebEx, Teams, etc. Certified Administrative Professional preferred Extreme organization and attention to detail Ability to read a room and adapt communication accordingly Ability to prioritize and manage day-to-day operations at an executive level Friendly, approachable, and professional demeanor Strong business analysis skills Sound judgment and unwavering discretion with confidential information Excellent written and verbal communication skills Comfort operating in a fast-paced, high-stakes environment with shifting priorities This position requires occasional travel of up to 10%, including required attendance at company summits (typically one to two per year). Additional travel may include conferences, visits to company locations, and other business-related events as needed. Additional travel may be assigned as needed to support business requirements.
Pay:
From $80,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance
