Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling a variety of administrative tasks with precision. The ideal candidate will possess exceptional organizational skills, technical proficiency, and a proactive attitude to help drive productivity and foster positive client and team interactions. This paid position offers an exciting opportunity to be at the heart of a fast-paced, growth-oriented environment where your contributions make a real impact. Responsibilities Manage complex calendars, schedule meetings, and coordinate appointments to optimize executive time. Handle incoming calls using multi-line phone systems with professionalism and courtesy, directing inquiries appropriately. Prepare, proofread, and organize correspondence, reports, presentations, and other documents using Microsoft Office suite including Word and Excel. Maintain organized filing systems both digitally and physically for easy retrieval of documents and records. Support data entry tasks accurately within spreadsheets and databases such as QuickBooks for financial tracking or client information management. Assist with office management duties including supply procurement, equipment maintenance, and front desk responsibilities to ensure a welcoming environment. Provide exceptional customer service by supporting client communication efforts and responding promptly to inquiries via phone or email. Coordinate travel arrangements, event planning, and calendar management for executives to ensure seamless scheduling. Perform clerical duties such as photocopying, scanning, proofreading documents, and managing office correspondence efficiently. Support personal assistant tasks as needed to help executives stay organized and focused on strategic priorities. Requirements Proven experience as an Executive Assistant or in a similar administrative role with office management responsibilities. Strong computer literacy with proficiency in Microsoft Office (Word, Excel), productivity software, spreadsheets, data entry, and typing skills. Experience with QuickBooks or similar accounting software is preferred for financial record keeping. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Exceptional communication skills including phone etiquette and client communication expertise; bilingual abilities are a plus. Familiarity with multi-line phone systems, front desk operations, filing systems, and office equipment maintenance. Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times. Strong time management skills with the ability to multitask efficiently across various responsibilities. Previous experience supporting executives or personal assistants is highly desirable. Technical proficiency in office technology tools along with strong proofreading skills to ensure accuracy in all documents. Join us to be part of an energetic team where your organizational talents will shine! This role offers the chance to develop your career while making a meaningful contribution in a vibrant work environment dedicated to excellence and support.

Pay:

$25.00 per hour Expected hours: 10.0 - 20.0 per week

Benefits:

Flexible schedule

Work Location:

In person