Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to leadership in a permanent, onsite role based in Virginia. This long-term contract opportunity is ideal for someone who excels in a dynamic healthcare environment and can keep priorities organized while managing multiple moving parts. The position requires someone with relevant experience who is detail oriented and can coordinate schedules, oversee administrative projects, and help maintain smooth day-to-day executive operations.

Responsibilities:

• Manage complex executive calendars, aligning meetings, appointments, and shifting priorities to support daily business needs.
• Coordinate onsite and virtual meetings, including scheduling, logistics, materials preparation, and follow-up actions.
• Arrange business travel and related itineraries, ensuring plans are accurate, efficient, and well organized.
• Serve as a point of contact for vendors and external partners, helping maintain timely communication and coordination.
• Support project execution by tracking timelines, organizing deliverables, and assisting with cross-functional follow-through.
• Monitor project-related budgets and expenses, helping leadership stay informed on costs and resource use.
• Prepare presentations, reports, spreadsheets, and correspondence using Microsoft Word, Excel, Outlook, and PowerPoint.
• Provide direct administrative support to senior leadership while handling multiple deadlines in a fast-paced setting.