Executive Assistant

We are looking for a skilled and resourceful Executive Assistant to join our team on a short-term contract basis in Norfolk, Virginia. This role requires a flexible proactive, detail-oriented individual who excels in supporting executive leadership through efficient administrative tasks, travel coordination, and claims department operations. The ideal candidate will demonstrate adaptability and precision in a fast-paced environment while ensuring seamless workflows and client satisfaction.

Responsibilities:

• Manage complex calendars for executive leadership, scheduling meetings and appointments with precision.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation to meet business needs.
• Organize executive meetings, ensuring materials and logistics are prepared in advance.
• Assist with claims processing tasks, supporting operational workflows within the claims department.
• Handle client inquiries with attention to detail, providing timely resolutions to issues.
• Maintain thorough documentation and records related to claims and administrative tasks.
• Collaborate with internal teams to ensure smooth communication and workflow across departments.
• Prioritize and adapt to shifting needs based on claim volume and client demands.
• Uphold confidentiality and a high standard of conduct in handling sensitive information.
• Support additional administrative functions as required to optimize executive operations.