Executive Assistant

Executive Assistant at Frederick Fox Executive Assistant at Frederick Fox in Virginia Beach, Virginia Posted in 14 days ago.

Type:

full-time

Job Description:

Currently recruiting a highly dependable, self-motivated Personal Executive Assistant to support two managing partners with a diverse range of personal and administrative responsibilities. This is a long-term position ideal for someone who excels at working independently, managing multiple priorities, and serving as a trusted right hand. The ideal candidate is organized, proactive, tech-savvy, personable, and comfortable handling everything from errands and logistics to high-level coordination.

Key Responsibilities:

Coordinate travel arrangements, including booking flights, hotels, car services, restaurant reservations, and preparing detailed itineraries. Run personal errands such as shopping, returns, pickups, and miscellaneous tasks. Transport vehicles to dealerships or service appointments as needed. Manage scheduling of appointments and assist with calendar organization. Provide administrative support, including handling mail, coffee runs, basic organization, and follow-up communications. Communicate clearly and professionally with family members, vendors, and service providers. Utilize technology confidently, including email, calendars, navigation apps, online ordering, and Apple products. Assist with special projects and ad hoc support tasks as required.

Required Qualifications:

High school diploma or equivalent is required. 3-5 years of experience as a Personal Assistant or in a senior corporate Executive Assistant role with personal responsibilities. Strong organizational and time-management skills, with the ability to work independently. Proactive problem-solving skills and the ability to manage responsibilities with minimal oversight. Excellent verbal and written communication skills. Proficiency in MS Office and comfort with learning new technology and online tools. Proven reliability, punctuality, and attention to detail. Valid driver's license with a clean driving record; comfortable driving locally and transporting vehicles. Ability to handle sensitive and confidential information with discretion. Friendly, professional demeanor when interacting with both adults and children. If you or someone you know if interested in confidential consideration, please email Alyssa Crnkovich at Alyssa@hirewithfox.com. Thank you!