Find & Apply For Executive Assistant Jobs in Virginia Beach, Virginia

Description We are looking for an experienced Executive Assistant to support senior leadership in Virginia Beach, Virginia. This role is ideal for someone who thrives in a high-visibility setting, exercises sound judgment, and stays composed while balancing shifting demands. The position calls for a resourceful individual who can keep executive operations running smoothly, manage sensitive matters with care, and build strong working relationships across internal and external teams.

Responsibilities:

• Provide strategic administrative support to senior executives, ensuring daily operations are organized, efficient, and aligned with leadership priorities.
• Oversee a demanding executive schedule by arranging meetings, adjusting appointments, and responding quickly to changing business needs.
• Organize domestic and international travel plans, including itineraries, lodging, transportation, and other trip-related arrangements.
• Coordinate meetings with leadership, clients, partners, and cross-functional stakeholders, while preparing the logistics and materials needed for productive discussions.
• Anticipate scheduling challenges, resolve calendar conflicts proactively, and help leaders stay focused on critical priorities.
• Draft, format, and prepare executive communications, reports, presentations, and meeting documents with a high level of accuracy and professionalism.
• Act as a key point of contact between executive leadership and internal or external partners, helping to maintain clear and effective communication.
• Support additional senior leaders when needed and contribute to the planning and execution of company meetings, leadership sessions, and employee events.
• Manage vendors, venues, travel coordination, accommodations, and related event details to ensure corporate functions run seamlessly.
• Handle multiple assignments independently, maintain confidentiality at all times, and deliver high-quality work within tight deadlines. Requirements
• At least 5 years of experience in an Executive Assistant or senior-level administrative support role.
• Background supporting a President, C-suite executive, or other senior leader is required
• Proven ability to manage complex calendars, coordinate meetings, and arrange detailed travel plans.
• Experience controlling executive access and serving as a trusted gatekeeper for senior leadership.
• Prior involvement in planning corporate meetings, business events, or leadership gatherings.
• Strong communication skills, with the ability to prepare clear correspondence and interact effectively with high-level stakeholders.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Associate's degree required; Bachelor's degree preferred.

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