Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support in a dynamic, fast-moving environment. This contract opportunity has the potential to become permanent and is ideal for someone who excels at managing shifting priorities, coordinating complex executive calendars, and handling travel logistics with precision. The role will partner closely with senior leadership and key stakeholders, requiring sound judgment, discretion, and strong organizational skills.

This role supports a CEO based in Florida so it is preferred for candidates to live in EST or CST.

Responsibilities:

• Manage a demanding executive calendar, adjusting meetings and priorities quickly as business needs change.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and related logistics.
• Support senior leadership with day-to-day administrative operations to keep schedules, communications, and follow-up items organized.
• Prepare for executive meetings by organizing materials, confirming attendees, and ensuring logistics are in place.
• Serve as a point of coordination for high-priority interactions with internal and external stakeholders.
• Track action items and help maintain momentum on time-sensitive requests and deliverables.
• Use tools such as Microsoft Office, Google Workspace, Slack, and Asana to manage communication, scheduling, and workflow efficiently.
• Partner with board support resources as needed to help ensure smooth coordination around leadership meetings and related activities.