Part-Time Executive Assistant, Insitutional Advancement Job ID:

16114

Location:

Bellevue College Full/Part Time:

Regular/Temporary:

Position Summary The Executive Assistant, IA, provides high-level executive support to the Vice President of Institutional Advancement/Executive Director of the Foundation while coordinating projects, events, and day-to-day operations for the division. This role serves as a trusted point of contact for donors, alumni, college leadership, and campus and community partners. This role plays a key part in keeping division priorities, communications, and team culture running smoothly. The ideal candidate combines strong executive-support skills with project coordination experience and sound judgment in handling confidential and sensitive information. Pay, Benefits & Work Schedule Pay rate: $24.16/hourly

• $32.

44/hourly The successful candidate is expected to work XXX hours per week. This position typically assigned as needed on a quarterly basis, with no expectation of continued employment beyond the current appointment. Typically, new hire starts no higher than $29.68/hour. The temporary hourly employment is limited to the earlier of 1,050 hours or 12 consecutive months beginning from the original date of hire.

Per https:

//app.leg.wa.gov/wac/default.aspx?cite=357-04-045 , following 1,050 hours or 12 consecutive months, an individual is not eligible for re-employment at Bellevue College in another temporary part-time hourly position. Temporary hourly employees who work more than three hundred fifty (350) hours in a twelve consecutive month period may be subject to provisions of one the collective bargaining agreements covering Classified employees at Bellevue College. This position is expected to NOT be eligible for benefits because eligibility is limited only to employees working at least an average of 80 hours in eligible employment for more than 6 consecutive months and at least 8 hours a month. Eligible positions are eligible for certain https://www.bellevuecollege.edu/hr/benefits/ . About The College Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington

• we are proud to reflect the global community we serve.

As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion. We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact. For more about Bellevue College's impact, visit https://www.bellevuecollege.edu/facts/ . About the Department Institutional Advancement is the external facing division of Bellevue College which includes marketing, web editing, KBCS radio station, public relations, creative services and the Bellevue College Foundation. The Bellevue College Foundation is a nonprofit organization dedicated to supporting Bellevue College and its students. Its mission is to foster educational excellence and student success by generating financial resources, building community partnerships, and facilitating access to quality education. The foundation provides scholarships, funds innovative programs, and supports faculty and staff development to enhance academic experience. It works closely with donors, alumni, businesses, and community members to create opportunities for students and to help them achieve their educational and career goals. Through its efforts, the Bellevue College Foundation plays a key role in empowering students and strengthening the community. Essential Functions Executive Support

• Serve as the primary point of contact for donors, alumni, faculty, staff, and community partners on behalf of the VP/Executive Director.
• Manage complex calendars, prioritize scheduling requests, and coordinate meetings with leadership, donors, and partners.
• Prepare correspondence, presentations, reports, agendas, and briefing materials; track action items and follow-ups (e.g., using Lattice) and communicate next steps to relevant parties.
• Screen and manage communications, ensuring timely, professional responses to internal and external constituents.
• Coordinate travel arrangements, itineraries, process reimbursements, and expense reporting.
• Maintain confidentiality of donor, prospect, HR, and institutional information, exercising discretion and sound judgment in sensitive matters.
• Support donor stewardship activities, including acknowledgment letters, recognition efforts, and follow-up communications.
• Serve as backup for Board communication, meetings, and coordination as needed. Division Coordination
• Maintain organized digital and physical filing systems for the division and executive office, in compliance with Bellevue College records management directives.
• Manage, purchase, and inventory, office supplies and minor equipment for the division.
• Help plan and coordinate division activities such as staff retreats and department meetings, and support team-building and culture-building efforts.
• Collaborate with advancement staff to ensure accurate recordkeeping in the CRM system related to VP/Executive Director donor cultivation and stewardship.
• Respond to visitor, phone, and email inquiries from constituents and the public with professionalism and strong customer service.
• Support donor, alumni, and Board-related events and other advancement functions across campus and the community.
• Serve as backup, managing and updating the department website, as needed. Project Management
• Track division priorities, projects, and strategic initiatives to help ensure timely completion.
• Support data collection and preparation of annual reports, accreditation materials, and division assessments.
• Research, compile, and analyze information to support leadership decision-making.
• Provide administrative and project support for capital campaigns, fundraising events, and special initiatives.
• Assist with the planning, coordination, and execution of fundraising campaigns and advancement strategies. Minimum Qualifications
• Associate's degree or equivalent combination of education and experience.
• Three (3) or more years of administrative support, executive support, or project coordination experience.
• Experience coordinating meetings, projects, events, or activities involving multiple stakeholders.
• Experience handling confidential information and exercising discretion.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong written and verbal communication skills.
• Strong organizational skills, attention to detail, and follow-through.
• Ability to manage competing priorities, coordinate schedules, and meet deadlines.
• Ability to work independently, exercise sound judgment, and maintain confidentiality. Preferred Qualifications
• Five (5) or more years of executive administrative support or project coordination experience.
• Experience supporting senior leaders in Advancement, Development, Alumni Relations, or Foundation Relations.
• Experience in higher education, nonprofit organizations, or other mission-driven environments.
• Experience supporting a Foundation Board, Board of Directors, Campaign Cabinet, or other senior-level governance group.
• Experience supporting fundraising campaigns, donor cultivation, and donor stewardship.
• Familiarity with donor relationship management systems, such as Blackbaud Raiser's Edge.
• Experience preparing executive presentations, donor reports, dashboards, and project status reports.
• Experience coordinating events, managing project timelines, and monitoring deliverables across multiple stakeholders.
• Ability to build relationships with donors, board members, volunteers, faculty, staff, and community partners.
• Ability to represent Advancement leadership professionally with internal and external stakeholders.
• Proven ability to anticipate needs and proactively solve problems.

Conditions of Employment Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties. Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment.

Disclosure is required under https:

//app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080 . Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. Other Information

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply Applications received by 11/10/2026 will be given full consideration. Applications received after that date may be considered until the position is filled. All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review https://www.bellevuecollege.edu/work-at-bellevue/applying-for-jobs-tips/ before applying.

Required application materials:

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume

•

Complete Job Questionnaires Contact:

If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at mailto: jobs@bellevuecollege.edu EEO Statement Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at https://www.bellevuecollege.edu/policies/ . The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and

EEOC/504

Compliance Officer, 425-564-2178, Office B126. Applicants with disabilities who require assistance with the recruitment process may contact mailto: hraccommodations@bellevuecollege.edu . To apply, visit https://apptrkr.com/9924949 je-ad9dd6d0daee4056bcdeaf77f65434fd