Personal Assistant/Executive Assistant

Job Summary We are seeking a dynamic and highly organized Personal Assistant/Executive Assistant to provide exceptional support to our leadership team. This vital role involves managing complex calendars, coordinating projects, handling correspondence, and ensuring smooth daily operations. The ideal candidate will demonstrate proactive problem-solving skills, excellent communication, and a keen eye for detail. Join us in a fast-paced environment where your organizational talents will help drive our success and enable our executives to focus on strategic priorities. This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact. Responsibilities Manage and maintain executive calendars using Microsoft Outlook Calendar and scheduling meetings, appointments, and travel arrangements efficiently. Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy and professionalism. Coordinate projects by tracking deadlines, organizing resources, and liaising with internal teams to ensure timely completion. Handle incoming calls with excellent phone etiquette, screen messages, and direct inquiries appropriately across multi-line phone systems. Organize events, meetings, and conferences including venue booking, catering arrangements, and logistical planning. Maintain filing systems both digitally and physically; ensure confidentiality of sensitive information at all times. Assist with office management duties such as supply ordering, front desk reception duties. Use Microsoft Office Suite (Word, Excel, PowerPoint) to prepare presentations and reports; perform proofreading to ensure clarity and accuracy. Support personal errands or tasks as needed by executives to streamline their daily routines. Experience Proven experience as a Personal Assistant or Executive Assistant supporting senior management in a fast-paced environment. Demonstrated proficiency in office management tools including Microsoft Office (Word, Excel, PowerPoint), and DocuSign for electronic signatures. Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously. Excellent typing speed combined with transcription skills for efficient document creation and editing. Assist in Daily personal errands, keep professional and personal calendars aligned and organized. Exceptional communication skills—both written and verbal—with professional phone etiquette. Familiarity with event planning logistics from venue selection to execution details. Knowledge of clerical procedures including filing systems, data entry, customer service practices, and front desk operations. Ability to adapt quickly to changing priorities while maintaining attention to detail in all tasks undertaken. Join us today if you're ready to bring your organizational prowess into a vibrant environment where your contributions truly matter!

Pay:

$30.00

• $36.

00 per hour

Benefits:

Dental insurance Employee assistance program Flexible schedule Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person Personal Assistant/Executive Assistant Mount Vernon, WA 98273 $30

• $36 an hour
• Full-time $30
• $36 an hour
• Full-time Job Summary We are seeking a dynamic and highly organized Personal Assistant/Executive Assistant to provide exceptional support to our leadership team.

This vital role involves managing complex calendars, coordinating projects, handling correspondence, and ensuring smooth daily operations. The ideal candidate will demonstrate proactive problem-solving skills, excellent communication, and a keen eye for detail. Join us in a fast-paced environment where your organizational talents will help drive our success and enable our executives to focus on strategic priorities. This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact. Responsibilities Manage and maintain executive calendars using Microsoft Outlook Calendar and scheduling meetings, appointments, and travel arrangements efficiently. Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy and professionalism. Coordinate projects by tracking deadlines, organizing resources, and liaising with internal teams to ensure timely completion. Handle incoming calls with excellent phone etiquette, screen messages, and direct inquiries appropriately across multi-line phone systems. Organize events, meetings, and conferences including venue booking, catering arrangements, and logistical planning. Maintain filing systems both digitally and physically; ensure confidentiality of sensitive information at all times. Assist with office management duties such as supply ordering, front desk reception duties. Use Microsoft Office Suite (Word, Excel, PowerPoint) to prepare presentations and reports; perform proofreading to ensure clarity and accuracy. Support personal errands or tasks as needed by executives to streamline their daily routines. Experience Proven experience as a Personal Assistant or Executive Assistant supporting senior management in a fast-paced environment. Demonstrated proficiency in office management tools including Microsoft Office (Word, Excel, PowerPoint), and DocuSign for electronic signatures. Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously. Excellent typing speed combined with transcription skills for efficient document creation and editing. Assist in Daily personal errands, keep professional and personal calendars aligned and organized. Exceptional communication skills—both written and verbal—with professional phone etiquette. Familiarity with event planning logistics from venue selection to execution details. Knowledge of clerical procedures including filing systems, data entry, customer service practices, and front desk operations. Ability to adapt quickly to changing priorities while maintaining attention to detail in all tasks undertaken. Join us today if you're ready to bring your organizational prowess into a vibrant environment where your contributions truly matter!

Pay:

$30.00

• $36.

00 per hour

Benefits:

Dental insurance Employee assistance program Flexible schedule Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person