Executive Assistant at Home Instead Executive Assistant at Home Instead in Puyallup, Washington Posted in 17 days ago.

Type:

part-time Executive and Personal Assistant Sunrise Home Care LLC, d/b/a Home Instead | Reports to franchise owner

Hybrid:

Federal Way, with occasional work in Puyallup 25-30 hours per week initially, with potential to grow into full-time Compensation and benefits: $38-$45 an hour, 401k plan, health benefits About the role Help the owner of a growing senior care business stay organized, complete projects, and free up time for leadership, growth, and family. Approximately 75-80% of the work is business support and 20-25% is personal administration. We're looking for someone who takes ownership, anticipates needs, and follows through with minimal reminders. Key responsibilities

• Executive support: Manage calendars, triage email, draft routine replies, prepare meeting materials, and track tasks and follow-up.
• Company calendar: Help build and maintain the annual calendar, track key dates and preparation deadlines, and keep the team on schedule through reminders and follow-up.
• Compliance audits: Review new-employee files weekly using established checklists, track missing documents and training records, follow up to resolve gaps, and escalate concerns.
• Business administration: Coordinate license renewals, insurance paperwork, vendor follow-up, hiring logistics, and documents for bookkeeping and accounting.
• Office projects: Organize shared drives and SOPs, coordinate office improvements, and help employees with basic technology setup using established procedures.
• Personal support: Coordinate travel, appointments, family registrations, household projects.

Confidentiality Trust and discretion are essential. You will have access to sensitive employee, business, financial, and family information. Protect confidentiality-including with coworkers-share information only with authorized people, and ask when unsure. Account access, spending, and communications will follow agreed approval limits. Qualifications

• 3+ years in executive support, personal assistance, or administrative project coordination. Direct support of a business owner or senior executive is strongly preferred.
• Demonstrated discretion with confidential information, supported by strong professional references.
• Strong organization, attention to detail, communication, and independent project follow-through.
• Comfort with email, calendars, spreadsheets, budgets, shared drives, and new software.
• Ability to work locally in person and complete occasional errands.

Onboarding or compliance experience is a plus. About us and how to apply We serve seniors in Federal Way and Puyallup, supporting independence with care and respect.

Our values:

Say yes Move with a sense of urgency Do the right thing Everyone sweeps the floors.